Job Description

Job Title:

Executive Assistant to the Directors of the Digital Health Hub

Posting Start Date:

18/12/2025

Job Id:

2056

School/Department:

School of Medicine & Population Health

Work Arrangement:

Part Time (Hybrid)

Contract Type:

Fixed-term

Salary per annum ():

32,080.00

Closing Date:

09/01/2026
The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.



We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

Overview

The Digital Health Hub covers a region of 1.4 million people in a region that is affected by high levels of disease and health inequalities. Our team includes all regional NHS organisations including GPs, adult and children's hospitals, mental health services and the recently introduced South Yorkshire "Integrated Care System", hundreds of researchers from the University of Sheffield and Sheffield Hallam University, many large and small companies, and patient and public groups.

Main duties and responsibilities

Provide the first point of contact for Digital Health Hub, Trust and University staff, external stakeholders, patients and the public, directing any queries appropriately. Organise and service the Collaboration Board, Advisory Board and Annual In Person Plenary Meetings. Tasks include but are not limited to: preparation of meeting papers, minute taking, compiling, formatting and issuing reports and where appropriate ensuring action points are met. Assist with arranging internal and external events, including the annual public events and regular training events. Support the Digital Health Hub Manager with the administration and content for social media, website and other communication tools such as newsletters, TV screen information feeds and press releases. Develop internal administration tracking tools and team drives. Provide diary and schedule management for the PI and other members of the Digital Health Hub team as required. Carry out general administrative tasks to support the PI and other Digital Health Hub team members (e.g. expense management, making travel bookings, purchasing card payments). Create and maintain membership lists, including google groups, email lists and other membership lists, handling communications with members via email/phone; providing administrative support for data collection activities e.g. processing google forms. Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria

Essential or desirable

Stage(s) assessed at

Have a good honours degree (or equivalent experience)


Essential


Application/interview


Experience of servicing committees, including minute taking and following up on action points


Essential


Application/interview


Excellent IT skills (including Microsoft Office and Google applications)


Essential


Application/interview


Effective communication skills, both written and verbal


Essential


Application/interview


Proven customer service skills with experience of responding efficiently and effectively to telephone and email enquiries


Essential


Application/interview


Ability to adapt to rapidly changing demands, be able to prioritise and to work flexibly


Essential


Application/interview


Ability to develop creative approaches to problem solving, working flexibly as required

Essential


Application/interview


Excellent and demonstrable organisational and time management skills


Essential


Application/interview


Experience of event organisation

Essential


Application/interview


Ability to work to a high standard with attention to detail


Essential


Application/interview


Experience of developing and implementing administrative systems


Essential


Application/interview

Further Information

Grade

6

Salary

32,080 - 36,636 pro rata

Work arrangement

Part-time - 17.5 hours per week, 0.5FTE

Duration

Fixed term until 31st August 2027

Line manager

Digital Health Hub Manager

Direct reports

N/A

Our website

https://sheffield.ac.uk/smph



For informal enquiries about this job contact Emma Rower, Operations Manager: on e.rower@sheffield.ac.uk or on 0114 2159024

Next steps in the recruitment process

It is anticipated that the selection process will take place during January 2026. This will consist of an interview and presentation. We plan to let candidates know if they have progressed to the selection stage as soon as possible following the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact smph-west-staffing@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision ().

What we offer

A minimum of 38days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more. Flexible working opportunities, including hybrid working for some roles. Generous pension scheme. A wide range of discounts and rewards on shopping, eating out and travel. A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks). Recognition Awards to reward staff who go above and beyond in their role. A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework A range of generous family-friendly policies + paid time off for parenting and caring emergencies
+ support for those going through the menopause
+ paid time off and support for fertility treatment
+ and more





We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.