Job Description

We are Empire Electrical & Mechanical Solutions, a growing M&E contractor based in Southampton. We have an accountant team who manage our VAT returns, CIS submissions, and corporation tax. However, the missing link is weekly bookkeeping and admin discipline to keep everything in order between those submissions.

We are looking for a freelance/part-time bookkeeper to join us on-site every Friday (with potential for additional days as needed). You will be the operational bridge between our site team and our accountants, ensuring financial clarity and smooth weekly operations.

Key responsibilities:

Run and finalise weekly payroll every Friday (PAYE/RTI) including correct CIS deductions. Capture, collate, and reconcile receipts, invoices, and supplier statements. Apply VAT correctly and prepare supporting documentation. Keep supplier accounts up to date and reconciled. Prepare documentation for weekly payrolls and monthly invoicing cycles. Provide clear updates on cash flow, profit & loss, and corporation tax projections. Use our existing platform Capium to manage CIS statements and accounts. Ensure nothing falls through the cracks and the business runs smoothly week by week.
Essential experience:

Hands-on bookkeeping experience within a UK business, ideally construction/contracting. Confident running weekly payroll, including CIS and PAYE/RTI submissions. Strong VAT knowledge and ability to reconcile supplier statements. Experience with Capium (or ability to pick it up quickly). Able to work independently, accurately, and confidentially.
Role details:

Contract type: Freelance / Part-time. Location: Southampton (SO19) - must be able to work on-site every Friday. Hours: 1 day per week minimum (Friday), with scope to add an extra day depending on workload. Pay: 20-30 per hour (depending on experience).
This is a key role in ensuring financial discipline and visibility. If you have the skills, experience, and commitment to keep our business running smoothly, we would like to hear from you.

Job Type: Part-time

Pay: 20.00-30.00 per hour

Expected hours: 8 per week

Benefits:

On-site parking
Work Location: In person