Job Description

About the Role

We are looking for a highly organized, proactive, and versatile individual to join our team. This position is ideal for someone who enjoys wearing multiple hats and can confidently manage administrative tasks, basic bookkeeping, communication duties, and online presence management. You will play a key role in keeping daily business operations running smoothly.

Key ResponsibilitiesAdministrative & Office Management

Manage day-to-day administrative tasks and office operations Handle incoming phone calls, emails, and inquiries professionally Organize and maintain digital and physical files Prepare, edit, and manage company documentation and paperwork Schedule appointments, meetings, and travel arrangements Provide general support to management and staff as needed

Bookkeeping & Financial Support

Process company payments, invoices, and expense tracking Assist with accounts payable/receivable Monitor and document financial transactions Coordinate with accountants or external financial services Prepare simple financial summaries or reports when required

Marketing & Online Presence Management

Manage company social media accounts and publish content Assist in creating posts, updates, or basic marketing materials Monitor online messages, comments, and customer inquiries Maintain and update website content (if applicable) Help track engagement and basic analytics

General Business Assistance

Support operational tasks and small projects Research and compile information as requested Assist with customer relations and follow-ups Ensure processes and tasks are completed accurately and on time

Required Skills & Qualifications

Proven experience in administration, office management, or executive assistance Basic bookkeeping knowledge (QuickBooks, Xero, or similar tools preferred) Strong communication skills (written and verbal) Ability to manage multiple responsibilities and prioritize effectively Comfortable using office software (Google Workspace / Microsoft Office) Experience with social media platforms (Facebook, Instagram, LinkedIn, etc.) High level of professionalism, confidentiality, and attention to detail Strong organizational and time-management skills

Preferred Skills (not required)

Experience with marketing tools (Canva, scheduling apps, CRM systems) Customer service background Website editing skills (WordPress, Wix, Shopify, etc.) Project coordination experience

What We Offer

Competitive salary based on experience Flexible working hours (if applicable) Opportunity to work closely with leadership and influence business operations A supportive environment with room for growth Variety in tasks--no two days look the same

How to Apply

Please submit your resume along with a brief cover letter explaining why you are a strong fit for this role.

Job Types: Full-time, Part-time, Permanent

Pay: 26,420.00-28,800.00 per year

Benefits:

Flexitime On-site parking Private medical insurance
Work Location: In person