Job Description

Job number

PRS00509

Faculties

President's Team

Departments

Advancement

Salary or Salary range

41,005 - 45,616 per annum

Location/campus

White City Campus - Hybrid

Contract type work pattern

Full time - Fixed term

Posting End Date

5 Nov 2025

This is a full-time post (not less than 35 hours per week). This role is for a fixed-term contract for 12 months.

About the role

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Imperial's Regular Giving and Legacy team is seeking a co-ordinator for a 12-month fixed term contract. For this role you will need to show experience of working in a fast paced, target-driven environment. You will bring outstanding written communications skills, along with strong attention to detail and the ability to work with a wide range of individuals. This role is a great opportunity for a talented administrator who is looking for a starter role in higher education fundraising, with a view to progressing further in the field.

What you would be doing

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Imperial's Regular and Mid-Level Giving programme seeks philanthropic support up to 50,000 to advance the work of the University. Primarily, the programme focuses on soliciting support from alumni. The Legacy team raises philanthropic income from alumni and friends who leave the gifts in their will. Our programmes raise funds for a variety of projects across the University including bursaries and scholarships, enhancing the student experience and Faculty level support.



Your responsibilities will be wide-ranging, but the key duties are:


Act as first contact for all fundraising related queries (by telephone, email, post and in person); liaise across the team to draft and send appropriate responses. Collect, collate and manage case studies, including building relationships with students. Support the telethon fundraising campaigns, direct marketing fundraising appeals, and managing your own fundraising projects such as emails and social media. Support the team with general administrative and office duties such as booking meeting rooms. Provide diary management and PA support to the Head of Regular Giving and Legacy Giving. Support with the team with budgets including raising PO's and tracking invoices.

What we are looking for

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In order to hit the ground running, you will need to possess the following required skills:


Experience of working in a customer, alumni or donor focused environment. Outstanding communications (both written and oral) and interpersonal skills Ability to communicate effectively and concisely with a range of internal and external stakeholders, at all levels. Excellent organisational skills and time management. Methodical approach to work with outstanding attention to detail. A sound understanding of customer relations databases (CRM) to manage customer/donor data.

What we can offer you

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The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity. Benefit from a sector-leading salary and remuneration package (including 41 days' annual leave and generous pension schemes). Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme. Interest-free season ticket loan schemes for travel. Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

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If you require any further details about the role, please contact: g.quinn@imperial.ac.uk



It is anticipated that first round interviews will be held week commencing 17th of November.

Available documents

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Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.



If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.



Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.



As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.



This is your chance to help shape the future. We hope you'll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.



Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.