Job Description

Absence/Systems Support Administrator

Grade 3: 27,254 - 29,064

37 Hours: Monday - Friday

Fixed Term: 12 Months

Nottinghamshire Fire & Rescue Service Joint Headquarters, Sherwood Lodge, Arnold, Nottingham.

Join Nottinghamshire Fire and Rescue Service in a vital role supporting our HR system and absence management processes. As a Systems Support / Absence Administrator, you will help maintain accurate sickness absence records, support the team responsible for our HR system and provide general administration duties.

We're looking for someone with strong organisational skills, attention to detail, and the ability to explain technical information clearly to an audience of various skill levels through both written and verbal communication. If you can manage priorities effectively and build relationships through a customer-focused approach, this role could be for you.

Key Responsibilities

Ensure the maintenance of accurate sickness absence and other leave records. Track medical certificates, return-to-work forms and absence triggers. Support the long-term sickness process by providing administration support. Provide guidance notes and recordings to managers and employees on the HR system. Provide general administration support including booking meetings, taking notes, answer queries and answering phone calls.

Experience/Qualification

Experience of managing databases and information on electronic systems. Ability and past experience of dealing with employees at all levels. Possess an understanding of the important of accurate data entry. Ability to assimilate and apply technical information. Strong customer focus and attention to detail. Ability to use MS Office applications. Understanding of data protection and equality issues. Be willing to undertake training.

Why NFRS?

Agile Working - NFRS has an Agile Working Policy which gives our employees the opportunity to mix office working with working from home to help provide you with more flexibility. Flexibility - We are family friendly and are open to considering different working patterns which help you provide a better service to our community while supporting your home life. We also support part time working. Annual Leave - 26 days of annual leave, plus bank holidays and a Christmas concessionary day. Pension - Access to a public service defined benefit pension scheme. Health and Wellbeing - As a Service we provide a wide range of Health and Wellbeing support to all our employees which includes access to a Bupa cashback scheme, an Employee Assistance Programme and a dedicated Occupational Health team who are there to support you. Also, all employees receive free access to an on-site gym. Blue Light Card - working for an emergency service you will have the ability to apply for a Blue Light Card which enables discounts on shopping and eating out. Development - You will have access to both formal and informal professional development opportunities which will help you advance your career.
If you feel you have the skills and experience we are looking for and want to play an integral part in keeping Nottinghamshire communities safe, then we look forward to hearing from you.

Further Information

We are proud to be an equal opportunities' and 'Disability Confident' employer, and we are committed to increasing the diversity of our workforce. We welcome applications from all parts of our communities and particularly those who are currently under-represented in our workforce. We are also proud of being recognised as a 'Gold' employer for our Armed Forces Covenant commitments.

NFRS is committed to the safeguarding and protection of children, young people and adults at risk of abuse and or neglect and operates a safer recruitment process.

The successful candidate will be subject to a Standard Disclosure and Barring Service check and a Police Vetting check. Applicants must have been a resident in the UK for the last 3 years to be eligible for a Police Vetting check.

Please note that CVs will not be accepted in place of application forms.

Closing date: Sunday 4th January 2026

Interview date: 21st / 29th January 2026

Job Types: Full-time, Temporary, Fixed term contract
Contract length: 12 months

Pay: 27,254.00-29,064.00 per year

Benefits:

Additional leave Bereavement leave Canteen Company pension Cycle to work scheme Employee mentoring programme Enhanced maternity leave Enhanced paternity leave Flexitime Free flu jabs Free parking Health & wellbeing programme On-site gym On-site parking Sick pay Store discount Work from home
Work Location: In person