Job Description

Derby County are seeking to recruit an Academy Operations Administrator to join the Academy Operations department at our Category One Academy, Moor Farm Training Centre.

Working for Derby County Football Club offers a unique opportunity to be part of one of England's most historic and passionately supported clubs. With a proud legacy, a dedicated fan base, and an exciting vision for the future, Derby County offers a dynamic and rewarding work environment both on and off the pitch. Whether you're joining the team in coaching, administration, marketing, or operations, you'll be contributing to a culture rooted in ambition, community, and progress. Employees benefit from a collaborative work environment and opportunities for professional development.

The successful candidate will be responsible for coordinating and proactively managing the Academy U9-U15 Games Programme, complying with strict deadlines, working closely with the Premier League, opposition Clubs, parents, and match officials daily, and supporting the Academy Operations Office with transport, administration, and reception duties.

Key Role Responsibilities:

Oversee match administration for U9-U15 Games Programme

Appoint match officials and handle payments for Pre-Academy & U9-U15 fixtures

Submit Premier League tournaments and fixture amendments on Kitman Labs (U9-U15)

Keep Fixture Lists updated and communicated

Organise travel and hotel arrangements for U9-U15 fixtures

Update and communicate Player List

Ensure Academy players are registered and updated on Teamworks

Plan match day operations for a positive DCFC experience

Sign for and distribute Academy mail and deliveries

Manage Player PRS Cards via portal

Upload Training Planners to Teamworks for all age groups

Create, update, and distribute Fixture Lists

Support the Academy Transport programme as needed

Order and monitor stationery stock

Complete Premier League surveys for Season Handbooks (U9-U15)

Greet guests and visitors

Be the main point of contact for U9-U15 parents

Schedule Player/Parent Review Meetings (U9-U15)

Attend Premier League Administrators meetings (U9-U15)

Manage the franking machine, send post, and arrange parcel collections

Essential personal characteristics and experience:

Previous experience working in a football environment

Experience working in a fast-paced environment

Proven track record of working effectively to targets and deadlines

Experience of working independently in managing processes from start to finish

Highly organised and flexible with the ability to manage competing demands and deadlines

Ability to work on own initiative, solving problems as they arise

Excellent communication skills

Excellent attention to detail

Team Player

Hardworking

Commitment to high standards

Flexible approach to working hours

Full driving licence

Qualifications:

Essential

English and Maths to GCSE Level 4 or equivalent

Desirable

Level 2 or higher Certificate/Diploma in Business Administration

Salary is competitive, dependent on experience.

This is a full-time role, and due to the demands of professional football, there is a requirement for weekend and evening work.

Who are Derby County...

Derby County Football Club, established in 1884, is one of the founder members of the English Football League and has a rich and varied history, including two First Division titles in 1972 and 1975 and an FA Cup success in 1946. The club are currently playing in the Sky Bet Championship, the second tier of English Football, following their promotion from League One in the 2023/24 season and is under the management of Head Coach John Eustace. The club also boasts a successful and respected Category One Academy, a status which has been held since 2014, and a Women's side competing in the FA Women's National League Northern Premier Division. Derby County recently embarked on an exciting new era following the change in ownership to Clowes Developments (UK) Limited in the summer of 2022. Our track record of producing talent is outstanding, and we intend to protect that proud legacy, investing in key roles within the club to build on the foundations in place for success.

Everything we do as a Club is built around the three pillars of stability, integrity and progress. Our core values are:

We are proud of who we are and what we do

We are positive, inspired and passionate

We are ambitious and driven

We are prepared, honest and humble

We are the heartbeat of our community

We are the club of opportunity

Derby County employee benefits include:

25 days annual leave plus bank holidays

Two complimentary staff season tickets

Two complimentary staff away memberships, subject to availability

20% discount at DCFC Megastore

Company Pension with Aviva

Discounts with select Club partners and sponsors

Healthshield Cash Health Plan to support employee health and well-being, and Perks for great deals and discounts

Participating in our employee forum, 'The Herd' and Staff Events!

Training and development opportunities

Access to programmes and volunteering opportunities with Derby County Community Trust

Subsidised lunchtime meals at Moor Farm

How to apply...

Derby County Football Club is committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expects all staff and volunteers to share this commitment.

As part of the Club's commitment to providing a safe environment for children and young people, applicants should be aware that this post is subject to an Enhanced Disclosure and Barring Service (DBS) Criminal Record Check.

Derby County Football Club is an Inclusive Club for all and is committed to Equality and Diversity.

To apply for this role, please complete an application form, which can be found HERE.

Alternatively, please copy and paste - http://thera.ms/apply - to your chosen browser.

More information can be found at https://www.dcfc.co.uk/page/jobsandcareers

The closing date for receipt of applications is

Sunday, 4th January 2026

. We reserve the right to close the vacancy early.

Strictly no agencies, please.

Derby County Football Club's Job Applicant Privacy Policy can be found at dcfc.co.uk.

Job Type: Full-time

Work Location: In person