Job Description

Derby County are seeking to recruit an Academy Rehab & Medical Coordinator to join the Academy Medical and Physical Performance department at Moor Farm Training Centre.

Working for Derby County Football Club offers a unique opportunity to be part of one of England's most historic and passionately supported clubs. With a proud legacy, a dedicated fan base, and an exciting vision for the future, Derby County offers a dynamic and rewarding work environment both on and off the pitch. Whether you're joining the team in coaching, administration, marketing, or operations, you'll be contributing to a culture rooted in ambition, community, and progress. Employees benefit from a collaborative work environment and opportunities for professional development.

The successful candidate will be responsible for providing generalist medical administration, department coordination, operational support duties and general rehabilitation support across Derby County Academy - specifically the Academy Medical & Physical Performance Department (AMPP).

You will be responsible for the daily AMPP department coordination & administration duties to ensure the day-to-day running of the office is efficient and thorough. Through supporting the staff with deadlines, mandated paperwork and compliance through but not limited to: arranging timetables, scans, medical appointments, completing performance and medical documentation, ordering / invoices, emailing/uploading/printing and anything related to audit requirements as directed by the Head of Academy Medicine & Physical Performance & Academy Lead Physiotherapist.

This will also include the daily coordination of rehabilitation players - including support on and off pitch, within remit of qualifications/insurance. This may include individual player scheduling, monitoring, attending appointments, reviewing programs, delivering sessions, related treatment, profiling or supporting with recovery sessions - under direction of the Academy Lead Physiotherapist & Physical Performance staff - dependant on the credentials of the successful candidate.

Key Role Responsibilities:

Medical & Physical Performance Administration & Operations

Support the creation and modification of curriculum, CPD and documentation related to the Academy Performance plan and for the audit.

Coordination of "pre-season" administration, day-to-day documentation (timetables/summaries/medical notes) and related compliance/safety & cleanliness.

Coordinates and manages compliance for timelines/follow-up of invoices, payments, purchase orders and other related paperwork such as cardiac screening and consultant paperwork and admin.

Completes all tasks and administration as requested within appropriate timelines and updates on completion if required - including supporting updates of key information applications such as "daily availability" and expired certifications/information.

Ensures that all correspondence from the Academy Medical and Physical Performance department is professional, accurate, and sent within appropriate timescales while complying with confidentiality.

Monitor and ensure all whereabouts are completed accurately and within appropriate timescales.

Ensure documentation for the audit, medical screenings/signings and mandatory seasonal requirement is completed, returned, and filed correctly on internal systems within appropriate timescales.

Securely and safely transfer data, information, and documentation as required on related systems, including Kitman, and Team Works (Confidential material is managed accordingly).

Monitors emails and communication, including invoices and related forms coming into the department - including when staff on AL.

Support the bookings system, shifts application and player availability information - ensuring reminders are sent where necessary for appointments or duties.

Processes orders and rotates stock in the department - completing checklists and updating documentation,

Ensure cleanliness and compliance with the requirements of running the department - equipment cleaning, monitoring and checking.

Complete documentation preparation for the APP, curriculum and player requirements such as rehabilitation.

Prepare with support and share documentation linked to travel, EAPs, audit.

Attends meetings to take and reproduce accurate and detailed minutes.

Ensures all confidential documentation is stored and transferred confidentially as medical governance requires.

Carries out telephone and face-to-face duties professionally and on time.

Rehabilitation Coordination

Supports the coordination of all rehabilitation players and/or those on recovery/altered schedules.

Monitors and supports general rehab and recovery requirements - including "daily availability", physio schedules and rehab/prehab plans.

Supports supervision of sessions.

Supports rehab, prehab, gym, pitch, appointments and football sessions or supervision of when able to within scope of qualifications.

Recruitment

Supports HR department with recruitment as required for the Academy Medical and Physical Performance department - including interview processes if needed

Support documentation, filing and recording to support the HR department

Related Applications

Updates documents on Teamworks / Microsoft Teams or similar systems as required

Monitors the completion of mandatory training modules, sending reminders for timely completion where necessary to ensure all staff records are current.

Supports documentation and completion of monthly/quarterly one-to-one reviews for Academy Medical and Physical Performance staff

Supports arranging and running CPD days.

General

Ensure thorough and timely completion of audit requirements, including whereabouts, cardiac, filing and compliance documentation.

To support departmental requirements related to stock ordering and infection control.

Provide general assistance to staff as directed by the Head of Academy Medical & Physical Performance

To be responsible for the health, safety and welfare of customers and colleagues, complying with health and safety guidance and policy.

Continuously work to maintain, embed and improve the club's safeguarding provision, ensuring the highest standards for safeguarding children and adults at risk.

To uphold and promote organisational policies and procedures, promoting those specifically applicable to this area of work and also including equality, diversity and inclusion.

To present and promote an appropriate public image in representing the organisation.

To undertake any other duties as may reasonably be required commensurate with the post.

Personal characteristics and experience:

Competencies is digital platforms, related sports applications and thorough knowledge of computers/Microsoft and Teams (desirable)

Previous experience in a customer service or administration setting (desirable)

Previous experience in a sports environment or professional sports team ideally in a "rehabilitation"

Full UK Driving Licence (valid)

Good interpersonal and written communication skills

Ability to prioritise and organise own workload to meet tight deadlines

Comfortable working in an ever changing fast paced environment

Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy

A flexible, pro-active approach to work

Ability to deal with sensitive information with discretion and to maintain confidentiality at all times

Good level of IT skills including working knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint

Confident, Resilient and Self Motivated

Excellent Communications skills both verbal and written

Work using own initiative and as part of a team

Qualifications:

Degree in Physiotherapy, Sports Therapy, Rehabilitation or Physical Performance/Sports Science or related Medical administration (essential).

Salary is competitive, dependent on experience.

This is a full-time role, and due to the demands of professional football, there is a requirement for weekend and evening work, as well as regular national travel.

Who are Derby County...

Derby County Football Club, established in 1884, is one of the founder members of the English Football League and has a rich and varied history, including two First Division titles in 1972 and 1975 and an FA Cup success in 1946. The club are currently playing in the Sky Bet Championship, the second tier of English Football following their promotion from League One in the 2023/24 season and is under the management of Head Coach John Eustace. The club also boasts a successful and respected Category One Academy, a status which has been held since 2014, and a Women's side competing in the FA Women's National League Northern Premier Division. Derby County recently embarked on an exciting new era following the change in ownership to Clowes Developments (UK) Limited, in the summer of 2022. Our track record of producing talent is outstanding, and we intend to protect that proud legacy, investing in key roles within the club to build on the foundations in place for success.

Everything we do as a Club is built around the three pillars of stability, integrity and progress. Our core values are:

We are proud of who we are and what we do

We are positive, inspired and passionate

We are ambitious and driven

We are prepared, honest and humble

We are the heartbeat of our community

We are the club of opportunity

Derby County employee benefits include:

25 days annual leave plus bank holidays

Two complimentary staff season tickets

Two complimentary staff away memberships, subject to availability

20% discount at DCFC Megastore

Company Pension with Aviva

Discounts with select Club partners and sponsors

Healthshield Cash Health Plan to support employee health and well-being and Perks for great deals and discounts

Participating in our employee forum, 'The Herd' and Staff Events!

Training and development opportunities

Access to programmes and volunteering opportunities with Derby County Community Trust

Subsidised lunchtime meals at Moor Farm

How to apply...

Derby County Football Club is committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expects all staff and volunteers to share this commitment.

As part of the Club's commitment to providing a safe environment for children and young people, applicants should be aware that this post is subject to an Enhanced Disclosure and Barring Service (DBS) Criminal Record Check.

Derby County Football Club is an Inclusive Club for all and is committed to Equality and Diversity.

To apply for this role, please complete an application form, which can be found HERE.

Alternatively, please copy and paste - http://thera.ms/apply - to your chosen browser.

More information can be found at https://www.dcfc.co.uk/page/jobsandcareers

The closing date for receipt of applications is

Sunday 10 August 2025

. We reserve the right to close the vacancy early.

Strictly no agencies please.

Derby County Football Club's Job Applicant Privacy Policy can be found at dcfc.co.uk.

Job Type: Full-time

Work Location: In person

Application deadline: 10/08/2025