Job Description

London, England, United Kingdom
Requisition ID: 15419
Do you want to work with one of the world's most iconic sporting brands, competing in the pinnacle of motorsports? If so read on.....



We've got a fantastic opportunity to join our motorsports team at Octagon working for a prominent client within Formula 1. The role will support the wider account team as we deliver VIP experiences at the Ferrari Factory in Maranello.

You will be Responsible for:

Supporting the account team in management and administration of the client's programmes, with a focus on guest programme planning, supplier coordination, asset and guest management, financial administration and on-site event delivery (when required) throughout the year.


Account administration support, including ownership of status documents, client reporting, programme logistics and asset management Development of market communications documents, newsletters, and activation toolkits Supporting the creation and distribution of guest communications, collateral, and gifting Research, coordination, and management of event suppliers (from branding to hotel and transport) Management of guest information via a bespoke guest management system Creation and coordination of rooming lists, guest itineraries and guest briefing packs Financial account support (Invoicing, supplier payments, PO creation and tracking) Provision of industry knowledge (Motorsport, sport sponsorship, and the entertainment industry) Handling and communication of guest information updates (Transportation, Hotel, F&B, etc.) Support in planning and managing global hospitality programmes remotely and on-site On-site event delivery including guest liaison, supplier management and team support Post event reporting Collaboration across multiple departments including studio, creative, legal, production and finance Turning your hand to support the team deliver whichever motorsport event is coming up, doing it with a smile and learning on the way! There will be requirements for international travel to deliver programmes as and when required.

This could be your next right move if:

You pay attention to the details and anything worth doing is worth doing right every single time. You stay focused and nothing gets missed. You think on your feet and use your initiative. You like learning new things and can quickly adapt when things change. You communicate clearly. You can write well; you speak in an engaging way and can explain your thoughts and ideas succinctly. You flourish when working on a number of projects at any one time. You're a natural at building rapport with just about anyone at any level in an organisation. You enjoy solving problems and finding creative solutions to difficult challenges. You have the ability to collaborate across disciplines, departments and client's additional agency partners. You like helping other people succeed. You enjoy teaching other people something and are a real team player. You are patient, level-headed and cool under pressure.

You will also need to have:

A degree qualification or equivalent experience High level Power Point, Excel and Outlook skills and a confidence to present internally and externally Great attention to detail and ability to pull together client facing documents quickly and accurately

It's not essential but will help if:

You are fluent in any other languages particularly Italian, German, Spanish, or French You have an interest in sports marketing

ABOUT US:

We're the global sports, entertainment, and lifestyle-marketing arm of IPG. A collection of 800 fans bound by a single mission: To create work that earns attention.

HOW WE SEE THE WORLD

We live in a world where time is our most precious commodity, and our audiences' patience has never been shorter. As an industry, we've never had to work harder to gain the attention of the people we're trying to reach. The way we see it, there's two ways to go about it.



Attention is either bought or it's earned.



Paid attention ensures your brand will be heard - and that's a good start. But attention that's earned ensures your audience actually listens to what you're saying.



At Octagon, our purpose is to create work that earns attention. Through smart partnerships and generous ideas, we compete for, capture, and ultimately earn the attention of those who matter most.



Have we got yours?



Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to colour, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or any other basis prohibited by law.

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