Job Description

New Job Opportunity - Accounting Coordinator - Initially 12 Month Contract
Our client is currently in search for an Accounting Coordinator to be based in Victoria, London and work on an Initial 12 Month PAYE Contract.
Location: Victoria, London
Contract Length: Initially 12 Months
Hybrid: 8 days working from home per month
Purpose of the Role:
To coordinate and supervise the accounting function covering accounts payable, accounts receivable, intercompany reconciliations, and joint venture billing.
This role has overall responsibility for managing and supervising the accounting team and its respective activities to ensure accuracy, compliance, and efficiency in financial operations.
Main Accountabilities and Responsibilities
Team Management and Supervision

• Manage, supervise, and develop the accounting team, including performance appraisals, training, and career development.
• Review and approve all invoices and manual journal entries processed by the team.
• Oversee preparation of BACS and manual payment forms on a weekly basis.

Accounting Operations

• Review and ensure timely invoicing of recharges to Group companies and third parties in compliance with contractual terms to maximize cash flow.
• Ensure timely issuance of Joint Venture (JV) billings.
• Coordinate the month-end closing process, including review of accruals, reversals, and various journal entries.
• Monitor and approve creation and modification of vendor and customer master data.
• Ensure accurate and timely recording of payroll journals and monitor clearing of employee accounts.
• Supervise recharges of costs to other Group companies and third parties.
• Oversee working capital GL accounts, ensuring accuracy and timely reconciliations; escalate issues requiring cross-functional coordination to the Finance Manager.

Reconciliations and Reporting

• Review quarterly reconciliations of intercompany revenues, costs, and balances (in original currency and sterling).
• Assist auditors with queries and collection of invoice samples.
• Coordinate collection and review of documentation for JV audits to ensure compliance with internal procedures.
• Review and approve monthly Withholding Tax (WHT) payment proposals and prepare quarterly WHT returns; liaise with overseas tax advisors for filings.
• Monitor intercompany service agreements and support the process of raising appropriate work orders.
• Oversee statutory reporting of payables analytics, ensuring publication within required deadlines.

Internal Controls and Compliance

• Ensure compliance with the Risk Control Matrix (RCM) and related procedures. Maintain appropriate control documentation and timeliness of execution.
• Propose and implement improvements in control execution and documentation where applicable.
• Support internal compliance audits within relevant areas.

Stakeholder Engagement

• Communicate with suppliers, JV partners, and customers to resolve invoice disputes and general queries.
• Liaise with Finance teams (Treasury, JV, Budget, Tax, Corporate Accounting, and Internal Controls) to address mutual issues.
• Ensure timely completion of National Statistics and other external finance-related requests.
• Perform ad hoc duties as required.

Health, Safety & Compliance

• Ensure adherence to the Company's Health, Safety & Environment (HSE) policies, procedures, and standards.
• Fully comply with our clients Code of Ethics and Compliance Model principles.

Main Interfaces
Internal:

• Finance sections (Treasury, Budget, Tax, Corporate Accounting, JV Accounting, Internal Controls)
• Procurement, HR, and Technical departments

External:

• Internal and external auditors
• Suppliers, customers, our client Group companies, and JV partners

Education and Professional Qualifications

• Degree in Accounting, Economics, Business Management, or related discipline.
• Minimum five years post-qualification experience with a recognized professional accounting body (e.g., CA, CIMA, ACCA).

Required Experience and Technical Competencies

• Strong knowledge of SAP.
• Proficient in Microsoft Excel and Word.
• Proven experience in a similar accounting supervisory or management role.
• Oil & Gas industry experience preferred.
• Experience in a reputable accounting practice desirable.

Behavioural Competencies

• Demonstrates our clients model of Excellence:

• Sharing of knowledge and know-how
• Courage to change
• Teamwork
• Passion
• Leading by example
• Strong communication and interpersonal skills.
• Ability to prioritize and meet tight deadlines in a dynamic environment.
• Self-motivated, proactive, and adaptable team player.

Company information
At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for an Accounting Coordinator looking for new employment.
As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.

Skills Required