Job Description

Company Overview

Newell Contracts Ltd is a long-standing, reputable builder specialising in high-quality new homes, extensions and refurbishment projects. We pride ourselves on delivering work that feels personal, well-crafted and properly managed from design right through to handover. Our clients trust us because we're hands-on, transparent and take real pride in the finish.

Summary

We're recruiting an Office & Administration Manager to oversee the full day-to-day running of our office in Ballyclare. This is a key role, taking ownership of all administrative, financial and organisational duties that keep the business operating smoothly. You'll be the main point of contact between clients, suppliers and our construction teams, ensuring everything behind the scenes is accurate, compliant and running like clockwork.

Responsibilities

Manage all daily office operations including correspondence, document control and scheduling. Take full ownership of accounts administration: payroll, VAT returns, CIS submissions, tax preparation and reconciliation. Produce monthly credit and debit reports, cashflow updates and supplier payment schedules. Prepare professional reports, presentations and project documentation using Microsoft Office and Google Workspace. Handle incoming calls and client enquiries with confidence and professionalism. Maintain accurate records for projects, clients, suppliers and subcontractors. Oversee invoicing, purchase orders and bookkeeping using Xero. Implement and maintain efficient systems and processes to support the wider team. Liaise with site teams, management and external partners to ensure smooth communication. Support compliance tasks such as insurance renewals, health & safety documentation and contract administration.

Qualifications

Solid experience in an office management, accounts administration or similar senior admin role. Strong understanding of payroll, VAT, CIS and general bookkeeping. Proficient with Microsoft Office, Google Workspace and accounting software (Xero preferred). Highly organised with strong attention to detail and an ability to prioritise competing tasks. Confident communicator with a professional phone manner. Comfortable working independently and taking responsibility for key business functions. Experience in the construction sector is a strong advantage.

Call to Action

If you're the sort of person who enjoys running an office, keeping everything on track and being the "go-to" for all things admin and accounts, then we'd love to hear from you. Join Newell Contracts Ltd and play a central role in supporting the delivery of projects we're genuinely proud of.

Job Type: Part-time

Pay: 13.00-15.00 per hour

Expected hours: 20 per week

Benefits:

Additional leave Casual dress Company pension Free parking On-site parking
Work Location: In person