Job Description

Key responsibilities

General Administration

Deliver day-to-day administrative support for both US and UK teams

Maintain accurate company records and filing systems (digital and physical)

Prepare documents, presentations, and reports to a high standard

Monitor shared inboxes and respond or escalate as appropriate

Support our Customer Care function, liaising with clients and garages to have work done under warranty.

Finance Support

Assist with processing invoices, expenses, and payment requests for both entities

Liaise with the finance team to track and reconcile transactions

Support cash flow and budget tracking as directed

Organise and maintain financial documentation for audit and compliance.

Human Resources & Recruitment

Support recruitment processes, including job postings, applicant tracking, and interview scheduling

Maintain HR records, contracts, and training documentation across both entities

Support onboarding and off-boarding processes for new hires and leavers

Coordinate holiday and absence records.

Compliance & Record Keeping

Maintain company compliance

Assist with statutory filings and legal documentation in both the US and UK

Prepare and maintain records for external audits or inspections.

Leadership Support

Manage diaries and other tasks for the Owners as required

Arrange flights, travel, and accommodation for leadership, staff, and visitors

Support client hospitality and visitor arrangements.

Cross-Entity Coordination

Provide remote support to the UK team as required

Coordinate information sharing and process alignment between the UK and US

Adjust working hours occasionally to accommodate urgent cross-time-zone needs.

Ideal candidate

Exceptional organisational skills and ability to manage multiple priorities

High attention to detail and accuracy

Strong written and verbal communication skills

Proficient in Microsoft Office and Google Workspace

Discreet and professional in handling confidential information

Proactive, adaptable, and able to work independently

Strong problem-solving skills with a positive "can-do" approach

Proven experience in administrative, operations, or office support roles

Exposure to finance and HR processes preferred

Experience working across multiple sites or supporting international teams is an advantage

Previous work in a small-to-medium business environment desirable.

Job Type: Full-time

Pay: 25,000.00-30,000.00 per year

Benefits:

On-site parking
Work Location: In person

Application deadline: 15/04/2024