Job Description

ACCOUNTS ADMINISTRATOR, Brighton,

Reporting to: CEO, Centre Manager, Group Financial Controller

Hours per week: Full time (37.5 hours) per week, Monday to Friday between the hours of 08:30 and 17:30. In addition, occasional weekend duty for additional remuneration.

Last review: 09 October 2025

Responsible to the CEO for all duties and reporting to the Centre Manager and Financial Controller on a day-to-day basis, the Accounts Administrator will be part of the finance team responsible for all aspects of ELC group accounting and finance.

The Accounts Administrator will be primarily responsible for day-to-day accounts receivable and payable, debtors, sponsored student invoicing, room rental and licensing invoicing, multicurrency administration, month-end reconciliations, CEO, Centre Manager, Financial Controller & admin support across the schools.

1. Day-to-day running of accounts departmen

t

Daily reconciliation of receipts for GBP/EUR/USD accounts

Allocation of receipts to Educational Tour Operator (ETO)/student accounts and posting on Class (CRM system) sales ledger

Process all purchase ledger invoices, ensuring all approved and authorised

Manage student debtors list and remind students to make their regular payments

Run supplier payments on a weekly basis

Run batch sales invoice run on weekly basis

Collect host family and tuition payments from students directly

Control of card and cash receipts and payments and cash safe-keeping

Control of petty cash in Brighton school

Organising lunch/pocket money for groups/individuals

Bank runs to make deposits/withdrawals and get change when needed

2. Obtaining settlement for sponsored students

Invoices embassies for sponsored students

Ensure financial guarantees obtained and are correct

3. Room rental and licensing invoices

Raise quarterly room rental and licensing invoices

Prepare licence to occupy agreements

Monitor aged debt and chase as necessary

4. End of month and quarter accounts preparation

Post all day books to Sage 50 Accounts

Post journal adjustments as and when required to nominal ledger

Reconcile company Barclaycard purchases

Reconcile all bank accounts monthly

Reconcile Class ledger monthly

Assist with preparation of quarterly/management accounts as needed

5. Multicurrency administration

Reconcile multicurrency receipts/payments

Revalue foreign currency accounts at quarter-end

6. Support CEO, Centre Manager, Financial Controller and administration teams as and when required

Assist Admin teams with student finance and payment queries

Assist with price changes, promotions and other Class and website updates

Cover Group Financial Controller role in absences/annual leave

Essential Personal Qualities/Skills

Knowledge of Sage 50 Accounts

Qualification such as AAT or equivalent

Good knowledge of Microsoft Excel Functions

Experience of sales ledger, purchase ledger, credit control, bank reconciliation and bookkeeping

Experience of cash collection and control

Excellent accuracy and efficient data entry

Excellent organisational and prioritisation skills

Excellent internal and external customer service skills

Excellent communication skills

Good standard of written and spoken English

Ability to work independently and as part of a team

Excellent computer literacy

Desirable

Personal Qualities/Skills

Experience of multicurrency transactions

Knowledge of PCI DSS

Experience of effective communication with overseas customers

Awareness and understanding of a variety of cultural backgrounds

Proficient in managing international business correspondence

Under 18's and Vulnerable Adults

Appointments are subject to the current legislation covering vetting arrangements for adults. You are required to comply with the company's relevant procedure.

Company policies can be found here: https://www.elc-schools.com/policies

ELC Ethos

Our aim is to provide excellent teaching and services in a caring and friendly environment so that every student can derive the maximum benefit from their stay. For more information about ELC, the charity, mission, goals and values see www.elc-schools.com/about/elc-mission

Job Types: Full-time, Permanent

Pay: 25,000.00-30,000.00 per year

Benefits:

Company pension Free parking On-site parking Sick pay
Work Location: In person