Job Description

Accounts Assistant role Profile

The Accounts Assistant role supports the accounting department to ensure the smooth operation of financial processes. Reporting to the Assistant to the Chief Financial Officer, the role will be responsible for the purchase ledger and credit control functions. Purchase ledger will involve managing outgoing company payments by processing, checking and coding invoices and expenses, reconciling supplier statements, and handling payments via BACS. Credit control will involve liaising with customers to manage incoming payments to support company cash flow.

The role would suit someone with AAT Level 3 certification (not essential) or alternatively someone with Accounts Administration experience including Sage, Microsoft office, Navision, credit control and/or purchase ledger experience. Good Working knowledge of Microsoft Excell.

Key Responsibilities

Invoice Management:

Processing and accurately coding supplier invoices, ensuring they align with purchase orders and delivery notes.

Payment Processing:

Preparing and authorising payments to suppliers through BACS transfer to meet payment terms and manage cash flow.

Supplier Management:

Acting as a key point of contact for suppliers, responding to queries, resolving disputes, and reconciling their account statements for outgoing payments.

Expense Processing:

Reviewing and processing staff expense claims and credit card spend.

Reconciliation:

Regularly reconciling supplier statements against internal records to identify discrepancies and ensure account accuracy.

Financial Reporting:

Assisting with the preparation of reports, such as aged creditors for month-end and year-end financial close.

Record Keeping:

Maintaining organised and accurate filing systems for invoices, statements, and other financial documents.

Compliance:

Adhering to internal controls, company policies, and relevant regulatory requirements.

Key Skills

Attention to Detail:

Crucial for accurately entering data and spotting discrepancies in high volumes of financial transactions. Presenting data in specific formats with up-to-date information readily available for review.

Teamwork:

The ability to collaborate with other team members but also ability to work independently to achieve set tasks within a timely manner.

Organisation and Prioritisation:

The ability to manage own time effectively, prioritise when required and organise workload.

Multitasking:

Ability to work on several different projects/tasks at any given time, flexibility to move from one task to another at short notice when required.

Communication Skills:

Professional and effective verbal and written communication for liaising with both internal staff and external suppliers/customers.

Problem-Solving:

The capacity to identify and resolve issues with invoices, payments, and supplier queries.

Use of initiative and proactiveness

Ability to recognise what needs doing and take action to address without waiting for direct instruction, anticipating potential events or challenges and acting before they occur.

Commercial awareness:

Understanding the commercial implications of financial transactions and the importance of supplier/customer relationships.

Analytical skills:

Ability to monitor spending, understand financial data, and contribute to financial reporting.

Job Type: Full-time

Pay: 24,420.00-27,000.00 per year

Benefits:

Company pension Free parking On-site parking
Experience:

Account Admin: 1 year (preferred)
Work Location: In person