Job Description

A new opportunity has arisen in our family haulage business for a Purchase Ledger/Transport Administrator. Location Leek. 37.5 hours per week, permanent role. 29 days holiday. Salary 26000-29000 depending on experience.

This is a dual role, and the successful candidate will play a key role in supporting financial and fleet management processes.

Duties and Responsibilities:

Process purchase invoices and resolve queries.

Prepare purchase ledger reports

Provide assistance and support to the Sales ledger team to include issue of sales invoices and reconciliation of customer self-bill invoices with haulage data.

Maintain accounts payable records in a timely manner.

Prepare financial reports including creditor reports and cash flow statements.

Perform data entry tasks related to financial transactions and ensure accuracy and completeness of records.

Prepare Company audit information.

Process driver expenses/allowances and record supporting evidence.

Administration of fuel and fuel cards, record and highlight fuel spend and environmental impact.

Working with Fleet managers and compliance team to ensure our legal responsibilities are always compliant. Support Fleet managers with Company accreditation processes.

Monitor and report on driving licence expiry dates and endorsements

Ensure fleet compliance, and accurately maintain records in terms of vehicle tax, MOT Company O licences, fleet insurance, TFL, local authority road charging schemes and emission zones.

Investigate record and monitor all transport related breaches, complaints and offences.. Handle enquiries and complaints professionally ensuring positive outcomes.

Maintain records in relation to all Company insurances.

Communication and Liaison

Participate in management meetings

Respond to email and telephone correspondence professionally and efficiently

Develop and maintain effective working relationships with suppliers, customers and fleet drivers

Liaise with payroll, planning, maintenance teams and drivers to resolve discrepancies.

Communicate with suppliers regarding payment related queries and discrepancies.

Skills and experience

Previous general administration experience essential.

Fleet management and purchase ledger experience desirable but not essential

Proficiency in accounting software and MS office, particularly Excel. Experience in SAGE 50 accounts preferred.

Excellent numerical accuracy and attention to detail.

Ability to work independently with minimal supervision and as part of a team.

Good communication and interpersonal skills.

Strong organisational and time-management abilities.

Identify process improvements and contribute to continuous operational efficiency.

Attention to detail

Proven ability to manage workloads and meet strict deadlines.

Ability to maintain confidentiality and handle sensitive information with integrity.

Send a CV with a covering letter to linda@nigeldocksey.co.uk. Please contact Linda Docksey 07977263327 with any questions.

Job Types: Full-time, Permanent

Pay: 26,000.00-29,000.00 per year

Work Location: In person