Job Description

JOB TITLE:

ACCOUNTS ASSISTANT

DEPARTMENT: Finance

DIVISION: Group

LOCATION:

Suite 3, Prime View

HOURS: 37.5 p/w

MAIN PURPOSE OF JOB:

Support the Finance Team in month end activities and maintenance of general ledger.

REPORTING RELATIONSHIP:

Report directly to the Accountant and ultimately the Finance Director.

KEY WORK AREAS:

Maintain fixed asset register monthly , booking Depreciation for all companies and updating month end accounting packs for capex spend against budget, explaining variances. Posting of Credit card transactions and monthly reconciliations -liaising with employees to ensure all receipts are received in a timely manner. Management and posting of any petty cash transactions. Setting FX rates with ERP for all companies Meeting month end deadlines by booking stock for Riggers Department, Intercompany transactions and allocation of shore maintenance costs Management of Prepayments and insurance journals Preparing Balance Sheet Recs for multiple entities and resolving unreconciling issues VAT return - Submit Fuel Duty claim to HMRC in a timely manner Corporate Tax - Maintenance of Fixed Asset Descriptions and Legal fees for Year End Tax Packs Preparation and input of journals as required

OTHER RESPONSIBILITIES

Provide accurate and timely information to the accountants. Maintenance of Financial Systems and account coding structure. Set up new suppliers when required so all suppliers paid by BACS Ad hoc support to Finance Team including queries from Suppliers and internal departments, Adding new suppliers to system, Providing holiday cover for other Accounts Assistants

Any other financial duties as requested by management

COMMUNICATIONS:

Daily contact with internal department contacts Daily contact with external contacts

QUALIFICATIONS/TRAINING:

At least 2 years finance office experience in similar role required Computer literate - Microsoft Packages i.e. word, excel, outlook

PERSONAL QUALITIES/CHARACTERISTICS:

Ability to work on own initiative and with minimum supervision

can meet busy/tight month ends deadlines

Good communication skills Strong organizational skills Good communication skills both verbal and written Professional manner * Attention to detail