ACCOUNTS ASSISTANT - Previous candidates should not re-apply.
JOB DESCRIPTION
Job Title Accounts Assistant
Reports to Company Accountant
Salary Dependant on experience and qualifications
Hours: Monday - Friday
Annual leave 34 days per year (including public holidays)
About Us
The Belfast Skin Clinic is a unique private clinic offering treatments for all skin problems and associated conditions. The clinic is housed in a purpose-built facility specifically designed to deliver world-class healthcare. Led by Dr Pamela McHenry and her team of clinical and managerial staff, the Belfast Skin Clinic is committed to providing every patient with the highest standard of care.
We are seeking a detail-oriented and experienced Accounts Assistant to join our finance team. The successful candidate will be responsible for managing the company's sales and purchase ledgers and bank accounts. They will ensure timely and accurate invoicing, payments and collections and the effective management of credit control processes. You will play a key role in ensuring the company's cash flow remains healthy, minimising overdue debts, timely payment of vendors and resolving any discrepancies or issues arising.
Key Responsibilities:
Sales Ledger Management
:
Maintain and update the sales ledger for all Patient accounts.
Issue accurate invoices to patients based on contracts, agreements and appointments.
Reconcile sales invoices with the corresponding receipts and adjustments.
Monitor accounts receivable and ensure that the ledger is up to date.
Credit Control
:
Manage and monitor patient accounts and actively follow up on payments due.
Contact patients via phone, email, or letter to remind them of overdue payments.
Agree payment arrangements with patients and resolve any disputes regarding invoices or payments.
Ensure timely collection of outstanding debts and reduce overdue receivables.
Escalate accounts as needed to the senior management or external debt collection agencies.
Customer / Patient Relations
:
Develop and maintain positive relationships with patients while ensuring timely payments.
Resolve patient queries in a professional and efficient manner.
Liaise with the sales team to ensure smooth communication regarding patient accounts.
Purchase Ledger Management
I
nvoice Processing
:
Receive, verify, and input purchase invoices into the purchase ledger system.
Ensure invoices are matched to purchase orders and delivery receipts.
Verify the accuracy of vendor invoices and resolve any discrepancies promptly.
Maintain a schedule for all unpaid invoices and ensure timely processing.
Payment Processing
:
Prepare payment runs for approval in accordance with company payment policies.
Ensure timely and accurate payments to vendors,
Maintain and update vendor bank details and payment information.
Reporting and Analysis
:
Prepare weekly and monthly sales, purhcases, debtor and creditor reports.
Maintain accurate accounting records of patient/supplier payment history, disputes, and resolutions.
Assist in producing regular cash flow forecasts and reports for management.
General Administration
:
Assist with month-end and year-end accounting procedures and reporting
Manage any ad-hoc tasks related to sales and purchase ledgers or credit control activities.
Maintain and safeguard patient data in compliance with relevant regulations.
Key Requirements:
Experience
:
At least 3 years experience in a similar role within accounts and credit control essential
Knowledge of credit control practices and sales and purchase ledger and cashflow management.
Skills
:
Strong understanding of accounting principles and procedures.
Proficiency in accounting software (e.g.Xero) and MS Office software
Excellent communication skills, both written and verbal.
Strong negotiation and problem-solving abilities.
Attention to detail and high accuracy in data entry and financial reporting.
Personal Attributes
:
Proactive, organised, and able to work to deadlines.
Ability to handle sensitive information and maintain confidentiality.
Strong interpersonal skills to maintain positive patient relationships.
Qualifications
(Preferred):
Min 5 GCSE's or equivalent (including English and Maths)
Accounting qualification
Experience
(Preferred):
Previous experience in a healthcare accounting role desirable
THIS JOB DESCRIPTION AND JOB SPECIFICATION IS INTENDED TO BE A GUIDE AND WILL BE SUBJECT TO REVIEW BY MANAGEMENT AS REQUIRED.
ALL STAFF ARE REQUIRED TO BE HIGHLY CONFIDENTIAL, FLEXIBLE WITH OTHER DUTIES AS DIRECTED AND SHOW GOOD USE OF OWN INITIATIVE AT ALL TIMES
Job Types: Full-time, Permanent
Pay: 26,000.00-30,000.00 per year
Benefits:
Company pension
Employee discount
Free flu jabs
Free parking
Private medical insurance
Store discount
Ability to commute/relocate:
Belfast: reliably commute or plan to relocate before starting work (required)
Application question(s):
Are you able to commence employment on or before 01.10.25?
This is an office based role, please confirm you would be available to work at Belfast Skin Clinic, 18 Deramore Drive, Belfast, BT9 5JQ?
Experience:
Accounting: 3 years (required)
Work authorisation:
United Kingdom (required)
Work Location: In person