The Finance Administrator will support the Finance Executive with the Finance and Commercial Invoicing functions for aircraft base/line maintenance being carried out at Exeter Aerospace.
Key Responsibilities:
Invoicing
Assist in managing customer accounts, including creating new accounts and modifying existing ones.
Raising of Sales Orders so all work is tracked and recorded for billing purposes.
Generation of invoices, scan backup paperwork and send to relevant customers for payment.
Raising Credit Memos where necessary and issuing to customers.
Keeping relevant spreadsheets up to date with details of invoices/credits raised.
Ensure the subcontract/3rd Party services, airport fees and miscellaneous charges are kept up to date, on a weekly basis, to ensure the final invoices are complete for each check.
Accounts Receivable
Assist with credit control, including sending out statements and payment reminders.
Booking payments received to the system and keeping relevant spreadsheets updated.
Handling of Customer queries with regard to invoices, credit notes and miscellaneous items.
Accounts Payable
Invoice Processing: Review and verify invoices for accuracy and completeness before processing for payment.
Account Reconciliation: Reconcile accounts payable transactions and resolve discrepancies between vendor statements and internal records.
Maintain positive relationships with vendors and suppliers, addressing inquiries and resolving issues related to payments or invoices.
Maintain accurate records of all accounts payable transactions, including invoices, receipts, and payment confirmations.
Coordinate with the specialist buyers to address discrepancies or issues with invoices held pending approval.
Core Competencies:
Ability to perform under pressure and be a self-starter.
Excellent organisational ability with high level attention to detail and logical approach to task sequencing.
Excellent verbal & written communication skills, including strong interpersonal skills with a focus on collaboration.
Ability to converse with all levels of seniority including Customers both internal and external.
Good all round knowledge of relevant IT systems and proficient in MS Office applications especially Excel.
Willingness to embrace change and to drive improvements within the business.
Ability to manage multiple priorities across various functions (Commercial)
Ambitious and honest individual committed to team work and excellence.
Fluent in English (written & spoken).
Ability to live and work in the UK
Job Type: Full-time
Pay: Up to 31,686.00 per year
Work Location: In person
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