Job Description

With a big vision for the future, this is a role where you can play a big part in the next chapters of our story.

Accounts Assistant / Purchase Ledger Clerk

40 hours per week - Monday to Friday

Poole, Dorset

Crayside Holdings Ltd is the group holding company for three Design Consultancies with a finance function based in Poole, Dorset which, due to expansion, is now recruiting an on-site Accounts Assistant, to work on each of the three businesses.

Main Job Purpose

To post all purchase and sales financial transactions and ensure the ledgers are up to date and accurate in a timely manner. Ensure purchase invoices are being accurately project costed. Undertake credit control, including reconciliation of receipts to invoiced applications. Support the Finance Manager in the day to day running of the finance function.

Key Responsibilities & Accountabilities

Daily

1 Ensure Purchase orders are used and accurately project costed

2 Post supplier invoices to the ledger, ensuring relevant invoices are project costed

3 Allocate customer cash to the sales ledger

4 Update and reconcile the bank accounts

5 Perform credit checks on potential clients

Weekly

1 Effective and efficient credit control and maintenance of the sales ledger ensuring timely payment by our customers

2 Reconcile and allocate company credit card statements and employee expenses

3 Assist in the preparation of a weekly cash flow model

4 Run Aged Receivables and credit check reports for management

Monthly

1 Collate records for VAT and Project Costing purposes

2 Send customer statements

3 Prepare proposed supplier payments report

4 Supplier statement reconciliations

5 Assist in production of monthly salaried payroll

6 Effective and organised use Xero accounting software

7 Any other duties reasonably required of the post-holder following consultation.

Person Specification

Accurate data entry skills, demonstrating a high level of diligence.

Excellent communication skills (both written and verbal).

Highly organised, detail driven and effective user and improver of processes.

Ability to prioritise and multi-task.

Self-motivated and able to work within a close team.

Excellent IT skills including all Microsoft Office programs, in particular Excel.

Maintaining confidentiality of the business finances in a small team.

Pro-active and willing to listen and learn.

Confidence to challenge decisions and influence changes in processes.

Tenacious in their approach to dealing with those both internal and external to the business

Desirable Experience

Prior experience of Xero accounting software.

Experience of Credit Control.

Experience of using Xero Purchase Order to provide Project Costing.

Training: You will receive on the job training and other specific training, as agreed and required.

Salary 26,000 to 28,000 DOE, opportunities for career progression, Life and Medical Insurance, Company Pension, Wellness Programmes, Store Discounts.

Job Type: Full-time

Pay: 26,000.00-28,000.00 per year

Benefits:

Company events Health & wellbeing programme Life insurance On-site parking Private medical insurance
Work Location: In person