Job Description

Accounts Clerk & Admin Assistant

Hours:

25.5 hours per week (flexible: across 5 shorter days or 3 full days)

Location:

In-house only (remote working not available)

About the Role

Join our dynamic team as an

Accounts Clerk & Admin Assistant

, where your love of numbers and eye for detail will directly contribute to the smooth running and growth of our business. You will take full ownership of the company's accounts clerk role, working closely with our accountants and management to ensure all financial processes run efficiently and accurately. This is a varied role combining financial management and administrative support, giving you the opportunity to make a real impact while developing your skills in bookkeeping, reporting, and process improvement. Helping the business operate at its best.

You'll work closely with management to report and ensure accurate financial operations, efficient administration, and strong relationships with suppliers and customers.

What We're Looking For

We're seeking someone who is:

Detail-oriented and organised Confident with numbers and financial data Skilled at time management and meeting deadlines Proactive worker Passionate about improving processes and increasing efficiency Experienced in bookkeeping (Xero & Hubdoc preferred) Strong in reporting and communication

Your Responsibilities

Accounts Clerk Tasks:

Take full responsibility for managing and maintaining the accounts, ensuring all records are accurate, complete, and up to date Work closely with accountants and management to improve financial processes and efficiency Maintain accurate bank reconciliations and review statements Process supplier bills in Xero and Hubdoc Organise and streamline the accounts, Xero, and Hubdoc inboxes to ensure smooth operations Support directors by managing receipts - chasing, uploading, and allocating efficiently Manage supplier credits and reconcile statements Process expenses and manage subscriptions & bills, ensuring all accounts are up to date Maintain the chart of accounts Ensure all accounts records are clearly filed Provide weekly updates to management and flag areas for improvement in processes or reporting Support cash flow planning and manage pay runs for bills and subcontractors Build and maintain strong relationships with suppliers, handling queries professionally Assist with accounts receivable tasks Produce monthly reports Support accountants with payroll, VAT returns, subcontractor bills, monthly figures, and year-end filing Research potential funding opportunities and support related projects Be the first point of contact for calls related to accounts

Admin Assistant Tasks:

Organise and maintain the efficiency of general info and post inboxes Oversee the PO system in Xero, adding order confirmations and managing approvals Answer calls and handle queries from suppliers, customers, and leads Provide aftercare support and assist with ordering Open, action, and distribute incoming post

Why Work With Us?

Flexible part-time hours to suit your schedule A varied and engaging role that combines accounts and admin tasks Opportunity to contribute to process improvements and see the direct impact of your work Supportive team environment that values innovation and proactive thinking
Job Type: Part-time

Pay: 13.00-14.00 per hour

Expected hours: 25.5 per week

Benefits:

Flexitime Free parking
Application question(s):

Have you managed inboxes, post, or PO systems in a previous role? How did you ensure efficiency? Do you have bookkeeping or accounts management experience? How do you prioritise multiple finance/admin tasks and ensure accuracy? Describe a time you explained a financial process to a non-finance colleague. Have you taken ownership of someone else's work, reorganised files/systems, and improved them? Have you stepped into a small business and fully owned its accounts, updating and streamlining processes for ongoing accuracy and efficiency?
Work Location: In person