Job Description

About Archivist Gallery

Archivist Gallery is a design-led print studio and homeware brand, celebrated for our bold, playful, and hand-printed products. Based in the beautiful village of Penley in Wrexham, we're a small, growing team committed to craftsmanship, creativity, and excellent service. Every team member plays a vital role in our success -- and we're now looking for a talented and detail-oriented Accounts & Logistics Assistant to join us at our busy rural studio.

Role Summary

This is a varied and hands-on role that blends financial administration, logistics coordination, and customer care. You'll help ensure the smooth running of day-to-day operations -- from managing client accounts to assisting with shipping and inventory -- all while contributing to the friendly and collaborative atmosphere of our team.

Key Responsibilities

Finance & Accounting

Manage the sales ledger: issue invoices, ensure prompt payment, and send monthly account statements. Resolve account queries with clarity and professionalism. Support with profit and loss updates, credit card reconciliations, and financial reporting. Assist with online billing portals and maintaining financial analysis spreadsheets.

Order & Logistics Coordination

Oversee daily retail and wholesale orders: processing orders, generate shipping labels, and courier manifests. Input tracking and invoicing details post-shipment, including on platforms like Faire. Coordinate large, bespoke, or time-sensitive orders with relevant teams. Manage returns, troubleshoot shipping issues, and respond to customer delivery queries.

Stock & Inventory Support

Update inventory data and record daily product assemblies. Assist with quarterly stock checks and year-end stocktakes. Monitor and record stock wastage and support with regular spot checks.

Customer Support & Admin

Ensure every customer interaction reflects our brand's warmth and reliability. Maintain employee performance logs and report productivity data. Help streamline processes and suggest improvements as we grow.

Essential Skills & Experience

Proven attention to detail and excellent organisational skills.

Ability to work independently as well as part of a close-knit team. Good working knowledge of MS Excel and accounting software (e.g., Xero, Sage, or QuickBooks). Basic knowledge of accounting principles and financial processes. Proactive, solutions-focused, and willing to learn.

Desirable Skills

Experience with stock and inventory systems (e.g., Cin7).

Familiarity with e-commerce platforms like Faire, Shopify, or similar. Understanding of international shipping processes.

Perks & Benefits

Friendly, creative team with strong support and mentoring.

Annual profit share bonus. Staff discounts on all our products. Fun social events throughout the year. Opportunity to grow your role as the company expands.

How to Apply

If you're an enthusiastic, detail-driven person who thrives in a dynamic and creative environment, we'd love to hear from you. Please send your CV and a short cover letter explaining why you'd be a great fit for Archivist.

Job Types: Full-time, Permanent

Pay: Up to 35,000.00 per year

Additional pay:

Performance bonus
Benefits:

Company pension Free parking On-site parking
Schedule:

Monday to Friday
Work Location: In person