Right to live and work in the UK is required for this role
About Us
Optima Health are the UK market leader of Occupational Health and Wellbeing services. Our heritage can be traced back to 1947 where we were pioneers in the provision of Occupational Health and have led the way ever since, bringing new and innovative solutions to employers across the UK. We can offer unrivalled clinical expertise and industry leading tailored solutions to our clients. We work with over two thousand businesses, in various industries, and our aim is to improve the health and wellbeing of the UK workforce by supporting healthy high performance in our client organisations, helping them to achieve their full potential through their people.
Optima Health not only provide an excellent package, but we also offer a structured induction and training programme in your first few weeks. We offer tailored career development and opportunities for further training and qualifications, to support you in your career journey. We are committed to making this a really great place to work, so together, we live by our values; We are one team, we do the right thing, we are shaping tomorrow, and we are never too big to care.
Role Summary
Reporting to the Accounts Payable Manager, the Accounts Payable Administrator is responsible for processing supplier invoices in a timely manner, matching invoices to Purchase Orders where appropriate and ensuring that invoices are coded correctly and paid on time.
Main duties and responsibilities
Process circa 300 invoices per week, matching to Purchase Orders
Ensure that the correct VAT rate is applied
Process credit notes
Set up new supplier accounts and maintain existing supplier account details
Ensure invoices are approved within company policy and the Delegation of Authority (DOA)
Reconcile supplier statements as required and resolve any resulting queries
Resolve supplier invoice queries promptly and accurately
Respond to supplier chase letters/final demands in a timely manner
Prepare and schedule supplier payment runs
Support other members of the Finance team according to business needs
Who Are We Looking For?
Accounts Payable experience
AAT (studying or qualified) preferable but not essential
Intermediate Excel Skills - including pivot tables and VLookups
Experience of Sage 200 preferable but not essential
Statement reconciliation experience
Strong interpersonal and communications skills - verbal & written
Attention to detail, organised and methodical approach
What Can We Offer You?
25 days annual leave, plus bank holidays
Buy and sell holiday scheme
Pension scheme
Health Cash Plan
Career progression opportunities
Employee Assistance Programme
Cycle to work scheme
Eye care test vouchers
Flu vaccination scheme
Employee discount scheme
Life assurance
Optima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, gender or gender expression, disability, race or ethnicity, religion or belief or sexual orientation.
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