Job Description

About Us:

We are a multi-disciplined

Contract Research Organisation (CRO)

based in the UK, providing market-leading scientific services to clients across the globe. For over 25 years, Concept Life Sciences has been pivotal in guiding numerous clients to clinical success. Many of these partnerships have evolved into enduring scientific collaborations, underscoring our commitment to excellence, innovation, and customer satisfaction.

Job Summary:

We are seeking a detail-oriented and reliable

Accounts Payable Assistant

to join our finance team. The successful candidate will be responsible for processing supplier invoices, managing expense claims, supporting credit control, and maintaining accurate financial records. This role offers a varied workload and requires strong organisational skills, accuracy, and the ability to meet deadlines in a busy environment.

Key Responsibilities:

Accounts Payable

Set up new supplier accounts and verify bank details. Process and verify incoming supplier invoices. Match invoices with purchase orders and delivery notes. Prepare and execute payment runs (BACS & manual payments). Reconcile supplier statements and resolve discrepancies. Maintain accurate accounts payable records and filing systems, including commentary behind aged balances.
Expenses & Reimbursements

Manage employee expense claims through the company's expense system. Review and process business and personal reimbursement claims. Ensure compliance with company expense policies and HMRC expense/tax rules where applicable.
Bank & Cash Management

Perform monthly bank reconciliations across all company accounts. Monitor and record incoming and outgoing payments. Assist in cash flow reporting and short-term forecasting, including cash requirements.
Month-End & General Finance Support

Assist with month-end processes, including balance sheet recs (AP, Bank, GRNI etc.) Support the finance team with internal/external audits and ad-hoc finance projects. Respond to supplier, customer, and internal finance queries professionally and promptly. Quarterly VAT returns.
Sales Ledger & Credit Control (potentially in the future)

Set up new customer accounts and perform credit checks. Raise and issue sales invoices in a timely manner. Monitor customer accounts and follow up on outstanding debts. Liaise with clients to resolve billing queries and disputes. Support credit control efforts to reduce debtor days and improve cash collection.

Requirements (Skills & Experience)

Proven experience in accounts payable and general finance roles. Strong numerical and analytical skills. Proficiency in Microsoft Excel and accounting/ERP systems (e.g. Business Central & Access HR). High level of accuracy and attention to detail. Strong communication and organisational skills. Ability to prioritise tasks and work under pressure to meet deadlines. AAT qualified or studying towards a finance qualification (desirable).

Personal Attributes

Integrity & Confidentiality

: Handles financial information sensitively and maintains strict confidentiality.

Attention to Detail

: Spots discrepancies quickly and takes ownership to resolve them.

Proactive Problem-Solver:

Escalates issues early, follows through to resolution, and suggests improvements.

Team-Focused

: Works collaboratively with procurement, finance, and operational teams; willing to help others during busy periods.

Customer-Service Mindset:

Builds positive relationships with both suppliers, customers and internal stakeholders; communicates clearly and politely.

Organised & Reliable:

Manages high volumes of invoices and queries efficiently; delivers on commitments.

Adaptable:

Comfortable working with new systems, changing processes, and evolving business needs.

Continuous Improvement Mindset:

Looks for ways to streamline invoice processing, expense workflows, and reconciliation routines.

What We Offer:

As a part of our organization, you will benefit from:

A supportive and collaborative working environment. Opportunities for professional development and study support (e.g. AAT). 25 days holiday. Pension scheme. Healthcare Cash Plan. Retail Discount scheme. Cycle to Work & Home Technology scheme. Discounted gym membership rates Local Reward & Recognition schemes.
Job Types: Full-time, Permanent

Pay: From 28,000.00 per year

Benefits:

Company pension Cycle to work scheme Life insurance Referral programme Sick pay
Schedule:

Monday to Friday No weekends
Ability to commute/relocate:

High Peak SK23 0PG: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person