Job Description

Title:

Accounts Payable Assistant

Department:

Finance

Line Manager:

AP and AR Manager

Location:

Harwell Campus

Work Pattern:

Full-Time - Core days in the office (Tuesday/ Wednesday/Thursday). May require full office working in peak times.

Working hours

9am - 5.30pm (7.5 Working hours a day)

Company Overview

With a 40-year track record of creating high quality managed environments for business, R&D and hi-tech manufacture occupiers. We specialise in creating communities and environments that are large scale, created via a masterplan and delivered through successive phases of development. We have delivered well over 30 million sq ft of space on time and on budget. Our growing network includes sites Harwell Science and Innovation Campus, ARC Oxford, ARC Uxbridge and ARC West London and were looking to expand into Europe.


Behind ARC stands a unique alliance: global investment leaders Brookfield, experienced agents, stellar architects and dynamic joint ventures working closely with leading universities, government agencies and local communities. Were harnessing the international experience of Working hours 9am - 5.30pm (7.5 Working hours a day) this special partnership to create a world network of science and innovation clusters. Together, were solving the business of science so science can change the world. Welcome to ARC.

Role Overview

The Accounts Payable Assistant (AP Assistant) is responsible for managing and processing invoices, ensuring timely payments to vendors, and maintaining accurate records of all transactions. The AP Assistant will be detail-oriented, possess strong organizational skills, and have a basic understanding of accounting principles. Regular communication with the wider team.

Key Responsibilities

Management of own Inbox section - acknowledgement reply in 24 hours Setting up New Vendors and Verifying Bank Details in line with company policy Raise Purchase and Subcontract Orders for business within agreed SLA Match and Process all Incoming Purchase and Subcontractor Invoices to Orders raised Reconcile Vendor Statements and resolve Discrepancies and Queries Process Employee Expenses against Company policy Prepare and Process Weekly Payment Runs, ensuring accurate and timely payments. Process and validate Payment Requests. Process adhoc Bank Payments and Cash Transfers Ensure Direct Debit Accounts are Processed and allocated prior to Month-end Post Daily receipts and payments and perform Monthly Bank reconciliation Process and reconcile Credit Card statements on a monthly basis. Maintain organised and accurate records of all accounts payable transactions. Preparing and Submitting Monthly CIS Reports according to UK Tax legislation Assist in month-end closing processes and reporting. Support audits by providing necessary documentation and information.

Person Specification

Strong communication with internal and external stakeholders Experience of processing supplier invoices and supplier statement reconciliations Worked with Microsoft Dynamics not required but very helpful Building and sustaining high-quality relationships with your colleagues and suppliers Strong excel skills and a working knowledge of other Microsoft office applications Good numeracy skills and excellent written skills Confident self-starter, with the ability to operate in a dynamic environment

Benefits

Discretionary bonus BUPA Healthcare & Dental Life Insurance Income protection Pension 5% matching EV leasing scheme Cyclescheme Charity payroll giving Employee Assistance Programme * Discounts (eg gym membership, holidays, days out, retail)