Job Description

We are recruiting for a Accounts Payable Assistant to join the Hermes GB team on a 12 month fixed term contract.


Please note this role requires 5 days a week in our brand new office, in Mayfair.

Key Responsibilities

We are looking for a dynamic, proactive individual with excellent communication skills and strong attention to detail, who thrives in a fast-paced, collaborative environment, to join our Finance team.


As a highly motivated professional, you will join the department as a key support to the smooth running of the Accounts Payable area, responsible for supporting the day-to-day operations and ensuring timely and accurate processing of invoices, payments and reconciliations, while contributing to continuous improvement initiatives.


Monitor the Accounts Payable inbox and respond to queries in a timely manner. Process high volumes of purchase invoices and credit notes accurately and efficiently, aligned to company procedures, ensuring all invoices are coded accurately. Liaise with internal departments and external suppliers to resolve invoice and payment issues and to ensure accurate purchase order matching and approvals. Reconcile supplier statements and resolve any discrepancies or queries efficiently. Manage the onboarding of new suppliers, including verification of supplier and bank details and setup in the finance system. Process employee expense claims, ensuring compliance with company policies, accurate coding and timely reimbursement. Assist with the maintenance of supplier databases ensuring data is regularly reviewed and up to date. This includes supplier records, code of conduct and payment details. Assist with month-end closing activities where required, including GL reconciliations, accruals and reporting. Assist in the development of Accounts Payable area - identify and implement process improvement and automation initiatives in order to simplify processes, improve controls and create efficiencies. Support the wider Finance team with ad hoc tasks and projects as required.
Please note:

You must hold a valid visa allowing you to work full time for the entire duration of employment, as we do no offer visa sponsorship.

Job responsibilities and functions are not limited to the above. We as Hermes employees must always ensure that all functions of our position are represented with the highest level of professionalism*

Key Competencies

Previous experience in an Accounts Payable or similar Finance role. Experience in a shared service or multi-entity environment. Strong attention to detail and high level of accuracy. Ability to understand accounting principles and financial processes. Proficient in Microsoft Office, particularly Excel; experience in SAP and Coupa is beneficial. Excellent communication skills both written and verbal. Ability to work independently and as part of a team in a fast paced environment. Strong organisational and time management skills. * Working towards an accountancy qualification.