Job Description

Job Title: Accounts Payable Assistant
Duration: Permanent
Location: Fully Office Based, West End
Hours: 9am - 6pm
Salary: up to 35,000
About Us:
We are a dynamic and fast-growing beauty brand known for delivering quality products and exceptional customer experiences. Our busy Finance team is at the heart of our business operations, ensuring smooth financial processes and supporting the continued success of the company. We are seeking a detail-oriented and proactive Accounts Assistant - Accounts Payable Focus to join our Finance department.
This role will primarily be responsible for the day-to-day management of the Accounts Payable function, ensuring timely, accurate processing of invoices, supplier payments, and reconciliations. The ideal candidate is organized, deadline-driven, and able to maintain strong relationships with vendors and internal teams.
Key Responsibilities:

• Process supplier invoices, ensuring accurate coding, approvals, and timely entry into the accounting system.

• Manage the weekly and monthly payment runs, including preparing payment batches and remittance advice.

• Reconcile supplier statements, investigate discrepancies, and resolve queries in a timely manner.

• Maintain and update vendor records, including bank details and contact information.

• Monitor the Accounts Payable inbox and respond promptly to vendor inquiries.

• Ensure compliance with company policies, internal controls, and relevant tax/VAT requirements.

• Assist with month-end and year-end closing activities, including accruals and AP-related reporting.

• Support Accounts Receivable and other finance team members when needed, particularly during busy periods.

• Contribute to ongoing process improvements and assist in maintaining a clean and organized AP ledger.

Skills & Experience:

• Previous experience in a high-volume Accounts Payable role within a finance team.

• Strong understanding of invoice processing, payment cycles, and supplier reconciliations.

• Excellent attention to detail and accuracy in data entry and documentation.

• Proficient in Microsoft Excel and accounting systems; experience with NetSuite is an advantage.

• Effective communication and interpersonal skills to work with suppliers and internal departments.

• Strong organizational and time management abilities, capable of meeting deadlines in a fast-paced environment.

• Ability to work independently and as part of a collaborative team.

Why Join Us?

• Be part of an exciting beauty brand with a supportive and energetic finance team.

• Opportunity to develop your finance skills in a growing company.

• Fully office-based role providing structure and team collaboration.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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