Job Description

The Housing Network - Who are we?

We are The Housing Network (THN), a private Limited Company with a purpose.

We exist to provide 'More than a Roof', because when life is at its toughest, we believe everyone deserves a safe and stable place to rebuild their lives.

Homelessness is a vast and complex issue that does not have a single solution. In understanding that reality, we've learned the importance of perspective; appreciating that if we continue to innovate, collaborate, and give our best, we are playing our part in making a vital difference.

We are a team that is absolutely committed to innovate, excel and be dependable in all that we do.

Working hard together to achieve our mission of providing Better Accommodation, Better Support, Better Partnerships, and as a result Better Business.

Role Overview - What is it?

The AP Assistant performs accounting and clerical tasks related to accounts payable, including receipt and logging of invoices, maintenance of the accounts payable ledger and generating financial statements and reports.

The role would suit someone at a relative early stage in their finance career who is keen to learn and develop a future career within The Housing Network. There will be a focus on training and growth, with the scope to take on other responsibilities.

Main Duties - What needs to be done?

Vendor Masterdata

Set up the Vendor Masterdata in line with key controls such as bank account validation and review and sign off from the Payroll and AP Supervisor

Invoice processing

Monitor and control AP inbox, ensuring that invoices are sorted into unprocessed, work in progress and completed folders Process invoices within agreed timeframes, ensuring that valid Tax invoices are received and addressed to correct legal entity Create invoice records using appropriate line-item descriptions which indicate service provided and the service period e.g. subscription period Ensure correct VAT Tax codes are used in the SAGE record and query with supplier if appears invoice applied VAT incorrectly Attach the invoice into SAGE

Payment runs and manual payments

Maintain central listing of Direct Debits and Standing Orders with supporting documentation Ensure invoices are paid in time to qualify for any early settlement discounts and ensure the discount is recorded correctly in SAGE Provide proposed Payment Run details to Payroll and AP Supervisor leaving time for review and payment processing in line with supplier terms Set up approved Payment Run payments into Barclays, checking with Technical Finance Manager that cash balance is available (may require transfers between bank accounts) Ensure SAGE is updated on a timely basis for all payments made, including applying the payments against the associated invoices in the AP subledger Processing manual payments for One Time Vendors

Supplier statement reconciliations

Obtain Supplier Statements for key accounts and prepare supplier statement reconciliations Ensure timely follow of reconciling items such as missing invoices or if indicates potential duplicate payments

Supplier and Utility Department queries

Respond to supplier queries on a timely basis Provide proof of payments to Utilities team

AP reporting

Run the monthly Aged Creditor Report, ensuring value agrees in total to the Trial Balance; download into excel and annotate with reasons for and status of any debit balances and aged credit balances

Other duties

Support Landlord Services Team (rental payments amendments and other queries) Support the annual audit Support wider team e.g., as cover for holidays and sickness Assist with review of employee expenses

Competencies - Who with and your skill level?

Essential

Basic knowledge of AP and bookkeeping procedures

Desirable

Basic knowledge of ERP systems Confident communicator with excellent written and verbal communication skills Good attention to detail and ability to sense check draft workings for errors and exceptions Problem solving in competent, logical, and efficient manner Basic system and Excel user - familiar with functions and ability to follow User Guides Maintain and present AP subledgers clearly for ease of review Ability to handle high volume of invoices Ability to build effective relationship with suppliers and creditors Ability to work well in a team and collaborate with others Ability to work efficiently, requesting support where unsure, and support process improvement initiatives proactively Ability to manage workloads, prioritise and work to deadlines Take initiative for timely follow up of queries to avoid errors or correct them quickly if they do happen Support best practice and continuous improvement and right first time and follow up root cause of errors Resilient and able deal with people who are complex and sometimes challenging. Methodical in approach to ensure everything is done accurately and comprehensively. Keen to support colleagues and ensure business is working cohesively and to the same objectives. Keen on strong compliance culture. Able to work without direction. Adaptability and being prepared to help out if circumstances require. Keen to lead by example.
We would expect you at all times to:

act with integrity act with due skill, care and diligence act with professionalism be open and co-operative with colleagues act with compassion to those both within the Company and those who we support in the accommodation
Job Types: Full-time, Permanent

Pay: Up to 30,000.00 per year

Benefits:

Company pension Enhanced maternity leave Enhanced paternity leave Health & wellbeing programme Paid volunteer time Referral programme Sick pay
Schedule:

Monday to Friday
Experience:

Accounts payable: 1 year (required)
Work Location: In person