Job Description

ACCOUNTS PAYABLE ASSISTANT - SHARED SERVICES (INTERNAL ONLY)

UK

-

(Meadowside, Dundee, Scotland)

ABOUT DC THOMSON

At DC Thomson we are a business with a purpose - to make a positive impact on the communities we serve. We are home to some of the world's best-loved media brands, organised around local news and radio, companionship, kids, advocacy, energy, puzzles and hobbies.


Finance Shared Services has been on a transformation journey to move away from siloed teams and manual processes and toward a culture of enabling others in a purpose driven environment which is utilising technology and connecting to the rest of the business in a way that is commercially impactful. We are in the process of reshaping our team to ensure it fits the needs of the business moving forward. Following the recent Voluntary Redundancy process, a new role has been established within the Management Accounts team.

ABOUT THE ROLE

Job Title: Accounts Payable Assistant - Shared Services


Reporting to: Accounts Payable Team Lead


Location: Meadowside, Dundee, Scotland


Ways of Working: Hybrid (minimum 2 days in office per week)


Contract Type: Full-time (part-time considered), Permanent

ROLE PURPOSE

The Accounts Payable Assistant is a pivotal role in our transformation journey to a

PO-first, automation-led Shared Services function

. You will

minimise manual invoice processing

(<20% of volume) by driving PO compliance, leveraging

Continia Document Capture (CDC)

for end-to-end automation, and using

Xelix

for real-time AI risk monitoring and vendor query handling. You'll deliver actionable insights, prevent overpayments/duplicates, and support a culture of continuous improvement.

KEY RESPONSIBILITIES:

1. AP Automation & Processing

Process

minimal manual invoices

in Business Central;

target >80% automated via CDC

. Use

Xelix real-time AI

to flag

duplicates, posting errors, overpayments, and suspicious activity

before pay runs. Leverage

Xelix AI ticketing

to auto-interpret vendor emails, create tickets, and draft responses--slashing inbox volume.

2. PO & Receipting Governance

Drive timely, accurate PO creation

by budget holders; ensure suppliers quote correct PO on every invoice. Provide

hands-on admin support

to receipt purchases promptly, enabling 3-way matching and a clean GRNI. Proactively chase missing POs/receipts to maintain ledger hygiene.

3. Stakeholder & Supplier Management

Resolve queries swiftly with suppliers, procurement, and budget holders. Own the AP mailbox & Xelix ticketing queues to hit SLAs. Educate the business on policies to prevent preventable queries.

4. Insight & Reporting (review monthly dashboards)

Duplicate & Overpayment Risk (Xelix). PO Compliance & Receipting Rates. Manual vs. Automated Processing Metrics. Top Suppliers by Spend / Query Volume.

5. Continuous Improvement & Resilience

Identify pain points (late POs, missing receipts, query spikes) and co-design fixes. Cross-train with counterpart to cover

AP, Expenses, Travel, Credit Cards

.

Requirements

SKILLS & EXPERIENCE:

Experience in Accounts Payable or finance admin (shared services preferred). Hands-on with

CDC/Continia

and

Xelix

(or similar AP automation/AI tools) highly desirable. Strong grasp of

PO matching, GRNI, 3-way match, supplier comms

. Numerically accurate, deadline-driven, high-volume environment experience. Proficient in

Business Central

(or Dynamics 365) a plus. Core skills: Business Administration, Methods and tools, Change Control, Stakeholder relationship management, digital transformation

BEHAVIOURS/PERSONAL ATTRIBUTES:

Proactive, solution-oriented, growth mindset. Collaborative team player who shares knowledge. Comfortable adopting new tech and challenging the status quo.

To apply for this role, please follow our online application process and submit a CV and cover letter.

We are an equal-opportunity employer and encourage applications from everyone and do not discriminate on the basis of race, religion, gender, sexual orientation, age, marital status, disability or any other protected characteristics.

Closing date for applications: Monday 5th 2025 at 16:00hrs