Job Description

Accounts Payable Associate, Global Investment Manager, 12 month FTC
Our client is a market leading global multi strategy investment manager with 10 offices across 3 continents, who manage assets of more than $800 billion.
You will be responsible for ensuring accounts payable (suppliers and staff expenses) are processed in a timely and accurate manner, ensure the purchase ledger is up to date and maintained at all times ensuring all supplier accounts are reconciled.
Assist with general accounting tasks of the Group Finance entities and support Group Finance projects as required. Your day-to-day responsibilities will be managed by the Accounts Payable Manager.
Daily

• Scan and register invoices (match to PO or raise query) in P2P and Horizon systems (or equivalent)
• Review supplier statements; ensure accounts are up to date (obtain copy of invoice if required),
• complete reconciliation spreadsheet and reconciliation sheet
• Respond to emails from the Group Finance mailboxes.
• Answer phones and return calls if required
• Check tasks in P2P system (or equivalent)
• Check trays in P2P system (or equivalent) and deal with answered queries accordingly
• Check submitted expense claims before cost centre head approval
• Prepare any urgent manual payment requests
• Post journals for manual payments from bank reconciliation for foreign currency payments

Weekly

• Complete Supplier and Expense BACS runs and currency CHAPS payments
• Chase outstanding P2P trouble shoot queries
• Perform supplier statement reconciliations

Weekly/monthly KPI reporting

• Number of statement reconciliations completed and reconciling items
• Aged supplier listing reports and reasons for invoices

45 days * Prepayments for all entities

• Number of invoices posted and cleared
• Value and number of invoices paid
• IRC - reverse charge for Input VAT

Ad hoc

• Respond to ad hoc requests and changing business requirements
• Support and provide information for Group VAT return
• Plan for and ensure internal and external audit requirements are delivered effectively
• Support year end audit process to ensure performance and reporting targets achieved
• Support and provide AP cover for Real Estate Accounts Payable
• Perform yearly AP archiving
• Support FHL Group Finance projects as required.

Regulatory Responsibilities

• Adhere to the FCA's Conduct Rules, understanding that they set basic standards of good personal conduct

Accountabilities

• Maintaining supplier accounts at all time
• Minimising the number of exceptional / non-BACS payments to suppliers
• Ensuring suppliers are paid within payment terms
• Maintenance of P2P and Horizon purchase ledgers for designated entities
• Accurate and timely posting of journals, adjustments and non-standard transactions
• Ensure queries are appropriately responded to and escalated where necessary

Experience required

• Educated to diploma level
• A confident and committed accounts payable individual, with experience within a financial services or fund management environement
• Keen attention to detail and a disciplined and organised approach to purchase ledger work
• Someone used to dealing with high volumes of invoices and expenses
• The ability to manage multiple priorities effectively is key
• Accuracy and high attention to details is vital in this role
• Multi-currency and multi company experience / knowledge
• Previous accounting/reconciliation experience would be beneficial
• Understanding of need for financial control environment and adherence to procedures
• Must be proficient on Excel and Word
• Deadline-focused and reliable
• Organised and methodical in approach to work, with the ability to prioritise effectively
• Sound communication skills (written and oral) with the confidence to deal with the investment team and suppliers

Skills Required