Job Description

Job Overview

We are looking for a detail-oriented and proactive Accounts Payable Assistant to support our Finance team. This role is key to maintaining accurate financial records, processing supplier invoices and payments, and providing administrative support across core accounting functions. The ideal candidate will manage the purchase ledger, oversee payment runs, liaise with suppliers, and ensure timely and accurate processing of financial transactions. Commutable distance from Colchester as this role is office based.

Key Responsibilities

Purchase Ledger & Supplier Management:

Maintain and reconcile the purchase ledger.

Process and code supplier invoices accurately.

Resolve discrepancies and liaise with internal teams.

Act as the main contact for supplier queries and maintain professional relationships.

Payments & Bill Processing:

Prepare regular payment runs in line with internal deadlines.

Upload supplier bills into the system with all required documentation.

Monitor and manage the bill approval process to ensure timely processing.

Purchase Card Administration:

Reconcile purchase card transactions and maintain accurate records.

Monitor usage to ensure compliance with company policies.

Month-End Support:

Assist with month-end journal entries, including accruals and prepayments.

Respond to ad-hoc journal requests and ensure compliance with accounting policies.

Fixed Asset Register:

Maintain the fixed asset register, including adding new purchases, removing disposals, and auditing the register.

Payroll:

Assist the HR Manager by preparing hours worked and overtime hours for the payroll provider.

Check the produced payslips and distribute them for approval.

Liaise with the payroll provider to correct errors.

Verify that the international payroll has been produced free from error.

Administrative & Reporting Support:

Maintain accurate financial records and filing systems.

Support the Finance team with reports, data analysis, and process improvements.

Qualifications & Skills

Education:

AAT Level 4 preferable but candidates with Level 3 and relevant experience will be considered.

Experience:

Prior experience in accounts payable, payroll or a similar role is advantageous.

Technical Skills:

Proficiency in Xero Accounting Software and Microsoft Excel.

Strong data entry and financial record-keeping skills.

Core Competencies:

High attention to detail and accuracy.

Strong organizational and multitasking abilities.

Clear and professional communication skills.

Proactive mindset with a focus on continuous improvement.

Ability to work collaboratively in a team environment.

Salary - competitive

Job Types: Full-time, Permanent

Additional pay:

Yearly bonus
Benefits:

Company pension Cycle to work scheme Free parking Health & wellbeing programme On-site parking Referral programme Transport links
Schedule:

8 hour shift Day shift Monday to Friday Overtime
Work Location: In person

Reference ID: 0001WS