Job Description

Montgomery Group are seeking a meticulous and proactive Accounts Payable Clerk to join our Finance Team.

ROLE PURPOSE


The Accounts Payable Clerk plays a vital role in ensuring the smooth and accurate processing of all supplier invoices, employee expenses, and company payments. This position supports the Finance Department by maintaining accurate financial records across multiple companies, ensuring compliance with internal controls and statutory requirements.

KEY RESPONSIBILITIES


The postholder will be responsible for maintaining the integrity of the purchase ledger, managing payment runs, and ensuring all transactions are properly authorised and documented. They will act as a trusted point of contact for financial queries, always balancing a firm but fair approach with a professional and courteous manner.


Invoice Processing


Input authorised invoices into our accounting system as received. Ensure invoices are addressed to the correct company, properly coded, and authorised. Verify accurate VAT treatment and supporting documents are attached. Process invoices with Purchase Order Numbers

Expense & Company Credit Card Management

Download and review all expenses from our online system. Check expenses are correctly coded, supported by receipts, and VAT claimed is accurate. Download credit card statements, key transactions into accounts system, and ensure correctly coded receipts are attached. Payment Runs, Standing Orders etc.
Prepare mid-month and month-end payment runs. Ensure payments are uploaded and authorised to the bank to meet deadlines. Handle urgent payments at month-end as required. Set up standing orders and payment templates on banking platform, with two-signature authorisation. Accurately complete direct debit forms, verifying bank details etc.

Payments, Reconciliations& Cash Admin

Input payments by currency for monthly reconciliation. Record non-purchase ledger payments with full backup and bank transfer evidence. Reconcile bank accounts at month-end, agree aged creditors with the nominal ledger. Review and correct miscoding or discrepancies. Generate and file month-end reports (Aged Creditors, Balance Sheet, Payments, Transactions, Audit Reports). Maintain daily cash movement spreadsheet. Support colleagues with any bank-related queries or payment issues.

Employee and Supplier Support

Set up new suppliers and staff, confirming bank details by phone. Set up new employees expenses and provide training as required. Support and assist team members where necessary to ensure departmental efficiency.

PERSONAL ATTRIBUTES

Strong communication and interpersonal skills - ability to build rapport with colleagues, suppliers, and customers through clear and respectful communication. Professional and approachable. A commitment to accuracy to maintain precise financial records and meet deadlines. Resilient operator with clear, decisive communication skills and high ethical standards, always ensuring discretion. Team-oriented Works collaboratively to support others within the finance team and across departments.

COMPETENCIES*
Analytical Thinking Identifies discrepancies, investigates root causes and proposes practical solutions. Process Compliance Adheres to internal controls, authorisation procedures and financial policies. Time Management Prioritises workload effectively to meet month-end and pay run deadlines. IT and systems Proficiency Competent in accounting software (preferably Access Dimensions/Workspace), Excel and banking platforms. Continuous Improvement Looks for opportunities to refine processes for greater efficiency and accuracy. Communication Skills Communicates clearly and diplomatically with both internal and external stakeholders.

WHY JOIN US?

Montgomery Group is a purpose-driven, collaborative and ethical business. We are proud of our 130-year heritage as a family-owned company that cares about our people and the communities we serve. As we expand, we remain committed to growth with integrity, empowering our teams and living our values every day.


Our central London headquarters is a welcoming, dog-friendly Georgian townhouse & Mews buildings near Oxford Street and Marylebone High Street, with private access to Manchester Square Gardens. Hybrid working is offered to all applicants with a minimum of three days a week in the office (Monday, Wednesday & Thursday). Core hours are 9-5pm, flexibility outside these hours will be required to suit the needs of the business.


Montgomery Group are an equal opportunity employer and are committed to diversity. We welcome applications from candidates with disabilities, provided they meet the minimum requirements of the job role. Sadly, our office buildings are not currently wheelchair friendly. We understand that women and underrepresented groups sometimes hesitate to apply unless they meet every criterion, if you believe you can succeed in this role, we encourage you to apply with confidence.

OUR PURPOSE

To serve our world, nurturing relationships and developing opportunities.

OUR VISION

To be our communities long term strategic partner throughout the year, creating opportunities for them to connect, transact and engage with the right people to achieve success.

OUR VALUES

Ethically Commercial, Growth Mindset, Embrace Collaboration, Empowerment

BENEFITS

Charity volunteering days Company away days Corporate gym membership Cycle to work scheme Dog friendly office Fundraising matching scheme Hybrid working Increased maternity & paternity benefits Lunchtime speaker programme Mentorship programme Monthly social events Pension and 8 x death in service-payment Season travel ticket loans * Wellness weeks