Job Description

Oxleas NHS Foundation Trust are currently looking to recruit a bank staff member to its busy accounts payable. The Trust often makes 3m-4m payments per week to suppliers and therefore the role is within a high paced team. The role will be to support the team in processing invoices, scanning invoices and using Excel to interrogate data from the Finance software.



Responsible for the prompt and accurate inputting, processing and scanning of supplier invoices.



Responsible for dealing with enquiries and payment queries from staff and suppliers, investigating queries and providing assistance and advice as required.



Responsible for opening and sorting the post for the finance department



Management of team mail box, sorting and distribution of work queue



Responsible for planning and prioritising own work to ensure that work is completed within financial timescales.



Works within clearly defined finance policies and procedures, work is managed rather than supervised.

Important Sponsorship Information for this post:

We are unable to offer a certificate of sponsorship for this post.



Responsible for promptly inputting supplier invoices into the computerised purchase ledger finance system (Integra 2) ensuring that the data entered is accurate and valid.

Responsible for ensuring that supplier invoices have quoted valid Purchase Order number

Responsible for ensuring authorisation is in accordance with the Authorised Signatory Matrix.

Responsible for checking invoices input by other Accounts Payable Officers and authorising invoices for payment on the purchase ledger system.

Responsible for performing the weekly supplier payment runs on the purchase ledger system for payment by Bacs and cheque (average payment run figure of 4m per week).

Responsible for ensuring that supplier's invoices are processed in accordance with finance department procedures and standing financial instructions.

Responsible for prioritising work to ensure that the Trust achieves the Public Sector Payment Policy (PSPP) target of paying 95% of the Trust's creditors within 30 days.

Responsible for dealing promptly and courteously with telephone/email and written payment queries from suppliers and staff, investigating, analysing and resolving queries.



Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.



We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.



Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:



We're Kind



We're Fair



We Listen



We Care



Responsible for promptly inputting supplier invoices into the computerised purchase ledger finance system (Integra 2) ensuring that the data entered is accurate and valid.

Responsible for identifying when VAT can be reclaimed on supplier invoices and ensuring that this is correctly recorded in the purchase ledger system.

Responsible for ensuring that supplier invoices have quoted valid Purchase Order number

Responsible for ensuring authorisation is in accordance with the Authorised Signatory Matrix.

Responsible for checking invoices input by other Accounts Payable Officers and authorising invoices for payment on the purchase ledger system.

Responsible for performing the weekly supplier payment runs on the purchase ledger system for payment by Bacs and cheque (average payment run figure of 4m per week).

Responsible for ensuring that supplier's invoices are processed in accordance with finance department procedures and standing financial instructions.

Responsible for prioritising work to ensure that the Trust achieves the Public Sector Payment Policy (PSPP) target of paying 95% of the Trust's creditors within 30 days.

Responsible for dealing promptly and courteously with telephone/email and written payment queries from suppliers and staff, investigating, analysing and resolving queries.

Responsible for reconciling the balance of invoices outstanding per supplier statements; investigating and analysing any differences.

Responsible for ensuring that standing data in respect of a section of suppliers is maintained and is accurate (including bank details).

Responsible for maintaining records of expenditure relating to the prior year (accruals) at the year end cut off point by inputting these on an excel spreadsheet.

Responsible for scanning and filing invoices and other documentation as required.

Required to cover for the other Accounts Payable Officers as required.

Responsible for opening and sorting the post for the finance department.

Management of team mail box, sorting and distribution of work queue