Job Description

To support the Accounts Payable function by ensuring accurate processing of purchase orders, invoices, and payments in line with financial policies and procedures.



Invoice Processing



Purchase Order Management



Payments and Reconciliation



Supplier Liaison



Reporting and Support



Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:



Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development



Widening access (anchor institution) and employability



Improving the experience of staff with disability



Improving the EDI literacy and confidence of trust staff through training and development



Making equalities mainstream



Invoice Processing



Receive, review, and add supplier invoices to the financial system in a timely and accurate manner.



Match invoices to approved purchase orders and goods received notes.



Resolve any discrepancies between purchase orders, receipts, and invoices.



Purchase Order Management



Ensure all goods and services are supported by valid purchase orders.



Monitor and follow up on unmatched or pending POs to ensure timely closure.



Report non-compliance or irregularities to the Finance Manager or Procurement team.



Payments and Reconciliation



Prepare and process supplier payments in line with agreed payment terms.



Reconcile supplier statements and resolve outstanding or aged items.



Maintain accurate and up-to-date records of all AP transactions.



Supplier Liaison



Respond promptly to supplier queries regarding invoices, payments, and PO status.



Maintain professional relationships with suppliers while ensuring compliance with internal policies.



Update and verify supplier details within the financial system.



Reporting and Support



Support internal and external audit processes by providing necessary documentation.



Contribute to process improvement and system enhancement initiatives.



System and Compliance



Use the financial system record invoices and manage Accounts Payable data.



Support data cleansing and migration activities during system implementation.



Ensure compliance with financial policies, internal controls, and audit requirements.