Job Description

Accounts Payable Senior
Department: Finance
Employment Type: Permanent - Full Time
Location: Office, Avonmouth/Filton
Description
We are looking for an accurate and efficient Accounts Payable Senior to join our finance team to oversee purchase ledger processing, reconcile vendor accounts and ledger and ensure data within the accounts system is complete and accurate.
Key Responsibilities

• Daily accounting review of processed and approved invoices
• Weekly reconciliation of Invoice system to ERP to ensure all data is captured and correct
• Review of weekly payment runs for all entities to ensure correct and accurate
• Vendor payment details verification to ensure accuracy and prevention of fraud
• Creation and amendment of new vendors ensuring all information is captured in accordance with relevant entity tax requirements
• Vendor Statement and vendor aging reconciliations ensuring all payments are correctly allocated
• Assisting with Mailbox monitoring and dealing with queries from suppliers and queries with the account handlers, ensuring these are resolved on a timely basis
• Assist with annual preparation of US vendor tax forms
• Occasional processing of invoices to assist in busy periods or cover for leave
• Processing and reconciliation of Stock invoices
• Credit card reconciliations for both Entities
• Reconciling Aged Creditors before month end close
• Periodic and ad-hoc stats and KPI reporting
• Month end accruals of Unapproved invoices and Expenses.
• Ad-hoc duties as requested
• To co-operate with one's colleagues and share knowledge to the benefit of all
• Understand and abide by Company and departmental rules, policies and procedures.
• To carry out other duties as so requested by management at time to time.

Skills, Knowledge and Expertise

• GCSE's in Maths and English (A to C grade) or equivalent
• Studying towards AAT (desirable but not essential)

Previous Experience and Knowledge:

• Strong Experience in purchase Ledger, dealing with expenses, cash book, reconciliations and matching, batching and coding essential
• Computer literate in Microsoft Word, Excel and Outlook
• Proven experience of financial systems
• treatment and product knowledge*
• Knowledge of the Company philosophy*

*Training provided
Aptitudes:

• Ability to maintain positive relationships
• Co-operation: ability to build relationships to support team members, share resources and knowledge and collaborate with others to achieve goals
• Communication: ability to convey information clearly and concisely both in person, via correspondence and over the phone, and express oneself well and professionally and listen to others and ensure understanding of information
• Flexibility: ability to adjust to work processes or procedures, adapt to others and work effectively and in a positive manner when under pressure or in ambiguous situations
• Organising: ability to manage your time, handle multiple activities, establish priorities, meet deadlines, deal with distractions and interruptions and overall work efficiently and effectively
• Precision: ability to pay close attention to detail, acceptable standards appropriate to the position in English and Maths, and have an appropriate and acceptable level of record-keeping and routine paperwork
• Dependability: to have excellent timekeeping and attendance, and ability to understand the importance of information and activities that are confidential to the Company
• Decisiveness: ability to make sound decisions without hesitancy and respond with confidence to challenges from others

Attributes:

• Open to continuous learning by improving performance by increasing own efficiency, initiate courses of action and willingly take on new responsibilities
• Self-motivated, enthusiastic and positive approach about their career
• Proactive and assertive attitude
• Friendly and gracious attitude towards management, staff and customers

Benefits

• Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products (including L'Occitane, Erborian and more)
• Excellent well-being policies including enhanced Maternity & Paternity policies, Income Protection, Life Assurance and more
• Generous Holiday Allowance, increasing with length of service
• Company Pension Scheme
• Bonus/Commission Scheme
• Healthcare Cash Plan (with Dental)
• Employee Assistance Programme for all Associates and their families
• Cycle to Work Scheme, Season Ticket Loan, Length of Service Awards
• Much, much more!

*Some benefit eligibility is based on length of service or contract type

Skills Required