Job Description

We are looking for a bright, conscientious and well organised individual to join our small but busy team in our Head Office based in Stirling.

The role of Accounts and Administration Assistant will be a varied and interesting opportunity. This will mainly cover (but not be limited to) all aspects of the day to day workings of an accounts department, any administrative duties to help the Service/Sales departments along with being the first point of contact for the business by answering the telephones.

The right candidate will be involved in the following:

Purchase Ledger Duties: Assisting in Purchase order raising, processing supplier invoices, reconciling supplier statements, processing staff expense claims, raising payments to suppliers and answering any queries.

Sales Ledger Duties: Assisting in Credit control by calling customers to chase outstanding payments, dealing with any queries raised, raising invoices and proforma invoices when needed, allocating customer payments to ledgers when received.

Assisting with any month end tasks and bank reconciliations when needed.

Assist in raising sales orders for the sales team, service calls for the service department, processing of goods receipt notes on the system, stock counts and any other ad hoc processing/admin tasks needed.

Be one of the first points of contact for the business by answering the telephones and directing the calls to the appropriate person or taking messages.

The ideal candidate will be able to multi task with ease across all administrative and account functions with a view to making this role their own.

You should be comfortable working on your own initiative or as part of a team, and work in an efficient and organised manner. You will know how to keep our office running smoothly and efficiently and understand it's all about maintaining profits whilst keeping the customers happy. This position calls for self-confidence, initiative, motivation and a friendly, cheerful personality.

REQUIRED SKILLS

Experience within an accounts department and in the areas of both Purchase and Sales Ledger preferably but no essential Highly computer literate and have experience of working with Microsoft Excel spreadsheets. Experience with Accounting packages (SAP Business 1 preferable but not essential) Highly organised with strong attention to detail A team player with good interpersonal and communication skills
Job Type: Full-time

Benefits:

On-site parking
Schedule:

Monday to Friday - 9:00 am - 5:00 pm Lunch 1 Hour No weekends
Job Type: Full-time

Benefits:

On-site parking
Work Location: In person