Job Description

Please note that this recruitment is on behalf of a local growing M&E firm based in Ballymena.

Job details

We are seeking a highly organised and proactive Administrative Assistant with proven experience in preparing, compiling, and maintaining Operation & Maintenance (O&M) manuals. The successful candidate will play a key role in supporting our M&E operations team, ensuring compliance documentation is effectively managed and project information is delivered to the highest standard.

Key Responsibilities

Prepare, compile, and issue Operation & Maintenance (O&M) manuals in line with project requirements. Develop, maintain, and update an O&M data sheet library to ensure accurate and accessible records. Manage compliance-related documentation from start to finish, including surveys, certifications, and O&M manuals. Coordinate with engineers, project managers, and external suppliers to gather technical documentation. Ensure all compliance documentation is accurate, complete, and submitted within required timescales. Provide diary management, scheduling, and general administrative support to the operations team. Assist with document control and maintain project records in accordance with company standards. Support wider office administrative duties as required.

Skills & Experience

Proven experience in preparing and compiling O&M manuals, ideally within an M&E or construction environment. Strong organisational and time management skills with excellent attention to detail. Experience in managing compliance-related data and documentation. Confident in diary management, planning, and scheduling tasks effectively. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems. Ability to communicate effectively with internal teams and external stakeholders. Self-motivated with the ability to manage multiple tasks and meet deadlines.

Desirable

Knowledge of M&E industry standards and compliance requirements. Familiarity with technical documentation and drawings. Experience working with ISO standards or quality management systems.

What We Offer

Competitive salary based on experience. Opportunity to develop within a growing M&E firm. Supportive team environment.
Job Type: Full-time

Pay: 26,000.00-30,000.00 per year

Benefits:

Company pension
Work Location: In person