Job Description

Location:

Llangollen Pavilion, Abbey Road, Llangollen LL20 8SW

Job Type:

Part-Time, Office Based

Hours:

3 days per week, ideally, 9:30 - 12:30, Monday, Wednesday & Friday

About Us:

Llangollen Pavilion is a top spot for hosting events in a truly unique setting. From conferences and exhibitions to concerts and trade shows, the venue offers flexible indoor and outdoor spaces backed by years of experience from hosting the world-renowned Llangollen International Musical Eisteddfod. We pride ourselves on delivering exceptional service and memorable experiences to our guests. We are currently seeking a reliable and organized

Part-Time Administrative Assistant

to support the day-to-day operations of our venue.

Job Summary:

The Administrative Assistant will play a key role in ensuring smooth administrative operations behind the scenes. This position involves a mix of clerical duties, customer service, and coordination tasks, requiring strong communication skills and attention to detail.

Key Responsibilities:

Provide general administrative support to the venue management and events team. Answer phones, respond to email inquiries, and greet visitors or clients. Assist with scheduling meetings, and bookings. Maintain digital and physical filing systems. Prepare event-related documentation (e.g., contracts, invoices, checklists). Update calendars, booking systems, and client databases. Support event setup logistics and coordination where needed. Coordination of volunteer team to support events. Assist with ordering office and venue supplies. Perform light bookkeeping or invoicing tasks as assigned. Other administrative or ad hoc duties as required.

Requirements:

Previous experience in an administrative or office support role (preferred). Excellent verbal and written communication skills. Strong organizational skills and attention to detail. Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace. Ability to multitask and prioritize tasks effectively. Friendly, professional demeanor and a customer-focused mindset. Ability to work independently and as part of a team. Welsh Speaking (desirable)

Preferred Qualifications:

Experience working in an events, hospitality, or venue environment. Familiarity with booking or event management software. Basic knowledge of invoicing or bookkeeping.

What We Offer:

A supportive, energetic work environment. Part-time hours. Opportunities to gain experience in the events industry.

To Apply:

Please send your CV and a brief cover letter to recruitment@llangollen.net. Application deadline Monday 3rd November 10am

Job Type: Part-time

Pay: 13.00 per hour

Expected hours: 9 per week

Benefits:

Company pension Free parking On-site parking
Work Location: In person

Application deadline: 03/11/2025
Expected start date: 17/11/2025