Job Description

Position:

Admin Assistant - Specialist Services

Job Location:

Ynystawe Lodge, SA6 5AP

Employment Type:

Full-time 37.5 hours per week

Base Salary:

13.25 per hour

Essentials:

We are seeking an Administrative Assistant to join our team at Ynystawe Lodge in Ynysforgan in Swansea. This role is vital in supporting our operations and ensuring the smooth running of our administrative functions. Based in our Specialist Support Service, you will contribute to our mission of delivering high-quality care services.
As our admin assistant, you will work closely with the Registered Manager and play a vital role in ensuring the smooth and efficient running of the service. Your support will help our team continue to provide high-quality care in a safe and welcoming environment.
Benefits


Early access to a proportion of monthly earnings Refer a Friend bonus scheme- receive up to 500 Free DBS check Employee Health & Wellbeing Scheme 30 days holiday including bank holidays Occupational pension Scheme Free MOT
Full job description
We are seeking a highly organised individual to support the smooth running of our office at Ynystawe Lodge in Ynysforgan. As our admin assistant, you will work closely with the Registered Manager and play a vital role in ensuring the smooth and efficient running of the service. Your support will help our team continue to provide high-quality care in a safe and welcoming environment.
Role and Responsibilities


Maintain accurate financial and compliance records (e.g. PWS monies, DBS checks, health assessments). Manage staff systems including alarms, mobile phones, and communication protocols. Handle calls, emails, and correspondence professionally and promptly. Coordinate meetings, appraisals, events, and staff inductions. Monitor office supplies and manage purchases within budget. Take meeting notes and share action points. Welcome visitors and arrange hospitality. Organise Return to Work meetings and track staff actions. Support onboarding and liaise with senior staff. Manage incoming/outgoing mail and improve internal communication.
Experience
The ideal candidate will have strong communication skills and a professional, approachable manner. They will be self-motivated, enthusiastic, and committed to maintaining high standards in their work. Proficiency in relevant IT systems and software is essential, along with a high level of integrity and attention to detail. The ability to prioritise tasks effectively and work collaboratively within a team is key to success in this role.


M&D Care are an established family-oriented business, which is run by a passionate team of professionals who deliver specialist, complex and bespoke care services throughout Southwest Wales for people with Learning Disability, Physical Disability and Mental Health needs. We believe that everyone should be given the opportunity to succeed and to achieve their goals and aspirations in life however big or small these may be.


Expected hours: 37.5 per week


Work Location: In person