Job Description

Admin Assistant duties and responsibilities

An Admin Assistant is responsible for ensuring that the administrative side of the Care Home is organised and that daily tasks are completed efficiently. Admin Assistants have a wide range of duties to complete, and they must be willing to take on extra administrative tasks as and when required by colleagues and managers. Their primary duties and responsibilities include:

Acting as a point of contact, organising the diary and scheduling meeting and appointments for the Registered Manager Welcoming visitors and signing them in to the building and showing them to meetings Booking meeting for colleagues and arranging meeting schedules Organising filing systems and updating office databases Ordering new office equipment, such as stationery, printer refills or staff uniforms Scheduling office meetings between teams, managers and departments Answering and passing on messages regarding in coming phone calls for the Registered Manager from Social Workers , Care Professionals, GP's etc Supporting the Registered Manager with organising and taking minutes for staff and residents meetings Providing support on training and staff rotas

Job Overview

We are seeking a highly organised and detail-oriented Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will possess strong administrative skills, be proficient in various computer applications, and demonstrate excellent phone etiquette. This role is essential for ensuring the smooth operation of daily administrative tasks and providing support to various departments.

Duties

Manage and maintain office supplies and equipment, ensuring everything is well-stocked and functional. Perform data entry tasks accurately and efficiently, maintaining up-to-date records. Handle incoming calls with professionalism, providing information or directing inquiries as necessary. Assist in scheduling appointments and managing calendars for team members. Prepare documents, reports, and presentations using Microsoft Office and Google Workspace applications. Maintain filing systems, both electronic and paper-based, ensuring easy retrieval of information. Support bookkeeping tasks using QuickBooks as required. Collaborate with team members on various projects, contributing to a positive work environment.

Skills

Previous office experience is not essential for understanding the administrative landscape. Computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications is desirable but not essential Demonstrated administrative experience with a focus on clerical tasks and organisational duties Excellent phone etiquette to communicate effectively with clients and colleagues. Exceptional organisational skills to manage multiple tasks efficiently while maintaining attention to detail. Proficient typing skills to ensure quick data entry and document preparation. Familiarity with QuickBooks is a plus for supporting financial tasks. If you are a motivated individual who thrives in an organised environment and possesses the necessary skills, we encourage you to apply for this exciting opportunity as an Administrative Assistant.
Job Types: Full-time, Part-time

Pay: From 12.67 per hour

Expected hours: 25 per week

Benefits:

Company pension Discounted or free food Health & wellbeing programme Store discount
Language:

English (required)
Licence/Certification:

UK Work permit (required)
Location:

Ilfracombe EX34 9JS (required)
Work Location: In person