Job Description

Are you a professional and enthusiastic individual with a passion for providing top-notch administrative support? As an opportunity has arisen for a Medical Typist/Admin Clerk in the Surgery & Anaesthetic Department.
This role is to act as a link between the Medical Secretaries ensuring all communication is passed on accurately whilst upholding confidentiality. Integrate as part of our team, assisting our consultants and clinical staff in delivering a safe and efficient service administration service for our patients.
Main duties of the job
Typing both audio and copy.
Validating, cross checking and escalating - requests made correctly in the systems, flags acted upon e.g appointments, tests requested, blood forms to send, requests for MDT followed up.
To act as a link between the Medical Secretaries ensuring all communication is passed on accurately whilst upholding confidentiality.
To be able to prioritise workloads and have the ability to work under pressure maintaining accuracy and meeting deadlines.
Typing of letters from clinics and any other general correspondence where necessary.
Clerical tasks as required, i.e., photocopying, scanning, answering telephones etc, to support team members.
Appointment booking
To be able to work on own initiative and make decisions within written guidelines, sometimes without reference to others.
Undertake any other ad hoc duties as requested by the Team Leader or Divisional Administration Team
About us
Calderdale & Huddersfield NHS Foundation Trust (CHFT) is a dynamic and successful organisation with a strong organisational and personal development focus. With over 5,500 employees and a turnover of 310 million, the Trust provides a comprehensive range of secondary care services to the people of Calderdale and Huddersfield and has an exceptional reputation for service delivery. The Foundation Trust aims to design and implement services, policies and measures that meet the diverse needs of our service, population and workforce, ensuring that none are placed at a disadvantage over others.
Please note although this post is based HRI all posts have an expectation of working cross site between Huddersfield Royal Infirmary and Calderdale Royal Hospital services subject to service needs as required.
Details
Date posted
12 September 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
24,465 a year per annum, pro rata
Contract
Fixed term
Duration
12 months
Working pattern
Part-time, Flexible working
Reference number
372-SURG1917-B
Job locations
Calderdale Royal Hospital
Salterhebble
Halifax
HX3 0PW
Job description
Job responsibilities

• Audio typing clinics and admin, uploading sensitive information onto patients medical notes and general admin,
• Validating and cross checking requests made within dictation from clinicians
• On the request from the Team Leader you may be required to cover colleagues within any of the specialties during absences/annual/sick leave. You may also be required to undertake job rotation for cross cover as well as for development and training purposes.
• To ensure that all equipment such as computers, printers, etc which are used, are in working order, contacting the relevant department/personnel if they are not.
• Offer advice and support and demonstrate duties to new members of staff.
• To be able to work on own initiative and make decisions within written guidelines, sometimes without reference to others.
• Undertake any other ad hoc duties as requested by the Team Leader or Divisional Administration Team
• Booking clinic appointments

Job description
Job responsibilities

• Audio typing clinics and admin, uploading sensitive information onto patients medical notes and general admin,
• Validating and cross checking requests made within dictation from clinicians
• On the request from the Team Leader you may be required to cover colleagues within any of the specialties during absences/annual/sick leave. You may also be required to undertake job rotation for cross cover as well as for development and training purposes.
• To ensure that all equipment such as computers, printers, etc which are used, are in working order, contacting the relevant department/personnel if they are not.
• Offer advice and support and demonstrate duties to new members of staff.
• To be able to work on own initiative and make decisions within written guidelines, sometimes without reference to others.
• Undertake any other ad hoc duties as requested by the Team Leader or Divisional Administration Team
• Booking clinic appointments

Person Specification
Qualifications
Essential

• English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application
• RSA II typing/word processing
• Audio typing
• Willing to undertake further development/training

Desirable

• Medical Terminology

Special Knowledge/Expertise
Essential

• Knowledge of software packages such as Word, Excel
• Experience of working in a busy office environment (to deadlines and targets)

Desirable

• Knowledge of EPR
• Experience of working with Winscribe digital dictation
• Experience of working in an NHS environment

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)
Essential

• Excellent written and verbal communication skills

Person Specification
Qualifications
Essential

• English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application
• RSA II typing/word processing
• Audio typing
• Willing to undertake further development/training

Desirable

• Medical Terminology

Special Knowledge/Expertise
Essential

• Knowledge of software packages such as Word, Excel
• Experience of working in a busy office environment (to deadlines and targets)

Desirable

• Knowledge of EPR
• Experience of working with Winscribe digital dictation
• Experience of working in an NHS environment

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)
Essential

• Excellent written and verbal communication skills

Skills Required