Job Description

Admin Manager (Freelance) - & Application Information

Rate:

18 per hour

Hours:

8 hours per week

Location:

Hybrid -- regular in person time in our Govan office along with remote hours

Reports to:

Artistic Director

Contract type:

Freelance

Initial contract period:

6 months (January-June 2025), with potential extension subject to funding

About Loop Theatre

Loop Theatre SCIO creates inclusive, community-based theatre and movement work with and for adults with learning disabilities. We deliver joyful, barrier-free creative environments where disabled and non-disabled artists learn, make, perform, and grow together.

Role Purpose

The Admin Manager plays a central role in ensuring Loop Theatre SCIO runs smoothly across day-to-day operations. Working closely with the Artistic Director, they provide essential administrative, organisational, and communication support.

Key Responsibilities

Administrative Support

Manage core organisational administration including emails, calendars, filing, and document organisation Communicate with participants, family members, carers, volunteers, and partners Maintain internal systems, shared drives, registers, and databases Support scheduling for classes, rehearsals, meetings, and events Assist with finance admin: invoices, receipts, monthly summaries

Reporting & Governance

Prepare quarterly administrative reports for the Artistic Director and Board of Trustees Assist with preparing materials for trustee meetings Maintain organisational documents and compliance files

Volunteer & Staff Support

Support the Volunteer Coordinator with paperwork and admin Assist tutors and workshop assistants with scheduling and communication Help maintain a well-organised environment for staff and participants

Events & Project Support

Assist with planning and admin for workshops, performances, and community events Support logistics such as bookings, travel, equipment, and schedules

Compliance & Safeguarding

Maintain safeguarding documents, emergency contacts, and incident forms Ensure compliance documents are current and accessible

Person Specification - Essential

Strong administrative and organisational skills Ability to work independently and manage own schedule Excellent verbal and written communication Confident using email, cloud storage, spreadsheets, and calendars Reliable, proactive, confidential, and professional Commitment to inclusive practice and supporting adults with learning disabilities

Person Specification - Desirable

Experience in charity, arts, community or social care settings Knowledge of safeguarding and GDPR Basic finance admin experience Volunteer coordination experience Interest in creative or community work

Working Arrangements

Freelance role -- invoice monthly for hours worked One fixed weekly in-person day with the Artistic Director Remaining hours flexible and remote Occasional evening/weekend work during project periods

Contract Term

Initial 6-month freelance contract (January-June 2025) Expected renewal subject to funding 3-month review with the Artistic Director

Application Information

Application deadline: Monday 5th January 2025 at 9am Interviews: Week commencing 12th January 2025 Please send your application to:
Laura Edwards - Artistic Director

laura@looptheatre.org

or Apply via Indeed

Job Types: Part-time, Freelance

Pay: 18.00 per hour

Expected hours: 8 per week

Benefits:

Flexitime Work from home
Work Location: Hybrid remote in Glasgow G51 3UU