Job Description

To manage Departmental administrative systems, processes and staff developing the service in line with required internal and external standards. To make informed decisions within area of responsibility, ensuring that agreed standards and targets are met in accordance with Departmental, Trust and National standards, policies and procedures. To act as a primary source of advice and guidance.



Please be advised that interviews will take place on either 9th or 12th January 2026.



Please note that this post is not eligible for sponsorship.

Closing Date:

Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.



Please see the JD and PS document for further information.



To assume overall responsibility for the administrative business as usual management of the department with specialist knowledge in particular areas in line with service requirements.

To ensure an effective internal and external communication system within the department and Trust wide.

To continually contribute to patient and business improvement Agendas.

Key Result Areas and Performance.



University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.



We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.



Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.



We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)



By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.



The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.



To assume overall responsibility for the administrative business as usual management of the department with specialist knowledge in particular areas in line with service requirements. This will require:



Acting as a resource for staff, advising on National, Trust and Departmental Administration policies and procedures.



Participation in the developing and updating of current local and Trust wide training packages in line with National guidance.



Participate in strategic, service provider and Trust/Divisional/Departmental meetings, assuming responsibility for administration issues and the impact on resources.



Responsibility for departmental performance including participation in the setting of objectives and standards.



Representing the department in appropriate forums.



Continuous review/updating of administration policies and procedures and supporting documentation and or systems.



Participating in implementing and developing new processes and guidance for an efficient and effective operation of processes within the Department and Trust.



Liaise with local ICT helpdesk to raise technical issues relating to relevant departmental IT systems



Acting as the lead for managing recruitment, retention and selection of administrative staff including preparation of the appropriate documentation.



Assuming first line management responsibility in dealing with sickness reviews, disciplinary, capability and grievance issues as required.



Co Responsibility for the education and development of the administrative staff including undertaking some Personal Development Reviews



For further details of the role please see the attached job description.