Job Description

Job Title: Admin Support (Hybrid Role)

Location:

The Venture Centre, University of Warwick Science Park, Sir William Lyons Road, Coventry, CV4 7EZ

Hybrid Role:

3 days in the office, 2 days work from home

Job Overview

We are looking for a proactive and detail-oriented Admin Support professional to assist with various administrative and operational tasks. This hybrid role will involve 3 days working in the office and 2 days working remotely. The ideal candidate will support both administrative functions and assist in project coordination tasks, ensuring smooth daily operations and optimal productivity across departments.

Key Responsibilities

Calendar and Schedule Management: Maintain and update schedules, appointments, and travel arrangements for the executive team. Communication and Correspondence: Handle calls, emails, and internal communication, ensuring prompt follow-ups on action items. Meeting Coordination: Schedule and organise meetings, prepare agendas, take minutes, track action items, and ensure follow-ups are completed. Project Support: Assist with project planning and documentation, including preparing schedules, budgets, and status reports for ongoing IT and business projects (ERP, CRM, etc.). Travel Arrangements: Organise travel logistics, including booking flights, accommodations, and itineraries for business trips. Documentation and Filing: Maintain accurate filing systems, ensure secure handling of confidential documents, and keep records easily accessible. Stakeholder Communication: Communicate with internal teams and external partners to ensure timely completion of tasks and project milestones. Office Support: Coordinate with different departments and external partners to ensure smooth office operations and administrative functions. Process Improvement: Assist in implementing process improvements to streamline administrative workflows and project coordination efforts.

Requirements

Experience: 2-4 years of experience in an administrative or project coordination role, ideally supporting senior executives or project teams. Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), familiarity with project management tools (e.g., MS Project, Jira), and strong organisational skills. Communication: Excellent written and verbal communication skills, with a keen eye for detail. Adaptability: Ability to manage shifting priorities, work independently, and handle sensitive information with discretion. Project Experience: Exposure to project documentation (e.g., project charters, Gantt charts, risk logs) and an understanding of project management principles (PMI, Prince2) is desirable. Education: Bachelor's degree in Business Administration, IT, or a related field is preferred.

Additional Skills (Optional)

Knowledge of ERP or CRM systems is a plus. Familiarity with project management processes or experience in assisting IT implementations will be an advantage.
Job Type: Full-time

Pay: 32,000.00-35,000.00 per year

Application question(s):

Have you previously supported senior executives or project teams? Do you have experience with ERP or CRM systems?
Experience:

Admin support: 1 year (required)
Work authorisation:

* United Kingdom (required)