Job Description

Application Process:

To apply for this post, please send an up-to-date CV and a covering letter explaining how you think your skills and experience meet the job specification to hello@maslowscommunity.org

Closing date: 12/09/2025

Maslow's is committed to interviewing all applicants with lived experience of the UK asylum and immigration system, if they meet the essential person specification.

Job Specification

Job title: Finance &Admin Officer

Hours: 17.5 hrs per week. (2.5 days) - this role includes occasional evening and weekend work.

Salary: 23,940 per annum (pro rata 11,970) +3%pension

Contract: Post ends April 2026.

Subject to continuation of funding this may be reviewed and extended at this point.

Responsible to: Board of Maslow's Community

& Person Specification

Maslow's Community SCIO was founded in 2016 with the aim to empower refugees, asylum seekers and others experiencing hardship in the community by enabling them to improve their financial and social situation and by promoting community cohesion.

Maslow's provides free clothing and household goods on a referral basis from local agencies to people throughout Glasgow and in our local community. We engage with community agencies to assist those in the community with essential items such as sanitary products, nappies, prams and bikes. We encourage community cohesion by providing a social space for the community to meet and participate in learning activities.

We run weekly English classes at Beginner and Intermediate levels, sewing classes, creative projects and an advice service. We help local people and asylum seekers develop skills which will enhance their employability by recruiting them as volunteers - giving us a team of 40+ volunteers.

We hold regular social events and outings for our volunteers and those in the local community from diverse backgrounds to interact socially such as celebratory occasions and trips. We also hold regular fundraisers and run stalls at local Govan events.

Maslow's Community SCIO is going through a period of growth as we address increased demand for our services. This position is required to support the delivery of our service. We are looking for someone who can help us develop while keeping our values and ensuring our service users and volunteers are at the centre of our project.

What it is like to work here:

Maslow's is a fast paced, fun, interesting and supportive place for you to grow and professionally develop in the voluntary sector. You will report to the Board and work alongside a team of volunteers, staff and managers who will support you as you bring your expertise in financial and admin duties.

Purpose:

The Finance & Administrative Officer manages Maslow's accounts, ensures accurate reporting, controls spending, and adheres to both Maslow's and OSCR policies.

They report on finances and support Managers and Directors with financial reporting and projections. The role also assists the Funding Officer by analysing and providing insight into actual and forecasted spending, while also providing administrative support to the charity.

Finance & Reporting Duties

Financial Duties

? Process and record income and expenditure, record all income and expenses into the cashbook.

? Keep accurate records and maintain accounts filing systems

? Ensure all invoices and staff expenses are paid on time and accurately.

? Responsible for supplying cash to shop and hub for volunteer expenses and petty cash.

? Bank and record weekly shop takings.

? Raise invoices as required.

? Work with payroll provider to set up new staff action any changes to staff pay.

? Ensure monthly payroll is accurate and adhere to all deadlines set by payroll provider.

? Process Gift Aid claims though HMRC

Accounting Duties

? Prepare annual management accounts for charity as required by OSCR.

? Assist the organisation's accountant with the preparation of the annual accounts

? Improve systems and controls in all aspects of the organisation's financial management.

Funding, Budgets & Financial Analyses

? Prepare monthly and quarterly finance reports for the Board and analysis of current financial position, to give key insights

? Assist with and attend Board meetings in relation to financial reporting and support to the Treasurer.

? Identify funding gaps and complete budgets.

? Liaise with funders for monitoring or grant acceptance.

? Present financial information for fund allocation.

? Keep multiple fund budgets up to date.

? Report any overspend to staff and the Board of Trustees.

? Collaborate on a multi-year budget aligned with the funding strategy.

Administration Duties Across the Organisation

? Responsible for fulfilling requirements of the charity regulator, OSCR, and communicating these with the Board and staff.

? Lead on maintaining and updating confidential records such as PVG applications, HR files, annual leave records, sickness absence, travel and expenses forms.

? Responsible for renewing utilities contracts, submitting meter reads and ensuring on time payments for utilities

? Responsible for renewing tax and insurance on vehicle and premises ensuring policies represent value for money

? Maintain a filing system of all charity documents including all T&C's for grant applications, contracts, service agreements, receipts, invoices etc.

? Be responsible for organising meetings and taking minutes. Including weekly team meetings, bi-monthly volunteer meetings and Board Meetings.

? Work closely with managers and board to input to and update policies and procedures.

? Assist with the recruitment and induction process for new employees.

? Occasionally writing funding applications and monitoring reports.

? Occasional attendance at community events to represent the charity and attendance at volunteer days out.

? Work alongside and support the Board of the charity assisting where needed.

Person Specification

Essential

?Ability to use Google Sheets or other accounting software to record income and expenditure and analyse financial information and produce management accounts.

? Experience of bookkeeping, monthly and annual accounting preparation to accurately reflect finances of charity working with multiple funders and delivering multiple projects.

? Experience of budget development,

? Experience in an administrative role,

? Experience using IT applications and Google Drive.

? Attention to detail and ability to process large volumes of information accurately.

? Ability to work independently, prioritising tasks and seeking support and consultation with Management Team or Board when required.

? Experience of improving systems and processes to make them more efficient.

? Flexible, self-starter with excellent communication and interpersonal skills.

? Professionalism when handling confidential financial information.

? Commitment and ability to contribute to a safe, supportive and welcoming work environment for all.

Desirable

? Knowledge of the voluntary sector in the UK, and a passion and enthusiasm for making a difference to the lives of refugees and others experiencing hardship.

? Knowledge of Sage or Xero accounting software.

? Additional language skills

Job Types: Part-time, Fixed term contract
Contract length: 6 months

Pay: 23,940.00 per year

Expected hours: 17.5 per week

Benefits:

Company pension Work from home
Application question(s):

This role is a work from home position but requires travel to Govan once per week. Can you fulfil this requirement?
Language:

English (preferred)
Work Location: Hybrid remote in Glasgow G51 3BQ