Job Description

Job Summary

We are seeking a highly organised and proactive Administrative Assistant to provide essential support within our office environment. The successful candidate will play a vital role in ensuring smooth daily operations by managing administrative tasks efficiently. This position offers an excellent opportunity for individuals with office experience who are eager to develop their skills in a professional setting. The role is paid and suitable for those who thrive in a fast-paced, detail-oriented environment.

Duties

Update service boards and unit hire boards weekly. Prepare and review RAMS and HS460 documents (weekly). Support management with data updates, reporting, and document control as required. Respond to customer emails and enquiries in a timely, professional manner. Generate and send quotations from site reports and new requests. Chase outstanding purchase orders (weekly). Maintain and update customer contact details -- transition to CRM. Answer phone calls, take accurate messages, and record details on enquiry sheets. Process purchase orders (POs) internally and follow up as needed. Complete, input, and print Sage documentation (as required). Perform data entry for enquiry logs, off-hire records, and the Southern Water sheet. Scan, file, and manage office supplies (as required). Coordinate emergency water deliveries and related logistics. Manage hires, deliveries, and off-hires; update and amend the hire board as needed. Handle vehicle services and MOT scheduling (as required). Organize and support exhibition setup activities. Arrange ferries, hotels, and travel bookings (as required). Send out customer deliveries and ensure timely dispatch. Deal with equipment breakdowns -- schedule service calls, book site visits, and update the service board.

Qualifications

Proven office experience or administrative experience Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) Excellent organisational skills with the ability to prioritise tasks effectively Demonstrated phone etiquette and communication skills Attention to detail and the ability to work independently or as part of a team
This role is ideal for motivated individuals seeking to utilise their organisational talents within a supportive professional environment. Candidates should possess strong communication skills, be adaptable, and committed to delivering high-quality administrative support.

Job Type: Part-time

Pay: From 12,895.00 per year

Expected hours: 21 per week

Benefits:

Company pension On-site parking
Work Location: In person