Job Description

Job Summary

We are seeking a highly organised and proactive Administrative Assistant to join our team. The successful candidate will provide essential administrative support across various departments, ensuring smooth daily operations. This role offers an excellent opportunity for individuals with strong office experience and excellent communication skills to contribute to a professional and dynamic work environment.

Responsibilities

Management of awareness calendar

Prostate Cymru is proud of its busy awareness team, a group of individuals who regularly visit companies and community groups talking about risks and symptoms associated with prostate health. The Administration Assistant will support this arm of the charity by:

Taking responsibility for the awareness calendar, booking and logging in awareness sessions and other outreach programme activity.

Regularly communicating with the awareness team on upcoming talks, dates, locations and any other relevant information or queries

Management of the mobile unit and support vehicle, including logistics surrounding event allocation, driver and staffrequirements, general upkeep, security and maintenance.

Distribution of relevant charity literature and awareness items

Communicating relevant information to companies/ community groups receiving awareness talks

Responsible for post talk follow up to gather feedback

Feed into plans for promoting/ recruiting awareness sessions.

Day to day office support

Answering of office phones, diverting calls and messages to the correct staff members, as well as answering public queries

Coordinating packing and posting of fundraiser packs

Co-ordination of online retail, including sourcing products, website updates and distribution of merchandise items.

Other ad hoc tasks

Event Support to wider team

When necessary, provide events team with relevant administration support, updating documents, online filing, fundraiser databases and RSVPS

Help the team physically prepare for upcoming events e,g packing of charity items, locating relevant merchandise, event stationary.

Attend ad hoc Prostate Cymru events. Supporting with the on the day delivery

Ensure office is kept presentable and assist with putting items away post event.

Experience

Prior office experience or administrative experience is preferred Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and QuickBooks Strong organisational skills with the ability to prioritise tasks effectively Excellent typing skills with attention to detail for accurate data entry Demonstrated ability to communicate professionally via phone and email with clients and colleagues Experience in clerical tasks such as filing, record keeping, and document preparation is desirable Full clean driving licence essential
This position is ideal for motivated individuals seeking a rewarding administrative role within a supportive team environment.

Job Type: Fixed term contract
Contract length: 12 months

Pay: 20,000.00-24,000.00 per year

Benefits:

Casual dress Gym membership On-site parking Work from home
Work Location: Hybrid remote in Cardiff CF10 4AN