Job Description

Job Role - Administration Assistant


Department - Administration


Reporting to - Office Manager


Monday to Friday - 8am to 5.30pm (37.5 hours p/w)


We are looking for an Administration Assistant to join our team on a permanent basis to help support all business functions.


You will work closely alongside all departments, and managers, in a variety of tasks and responsibilities, with the core focus being on helping support the smooth running of the centre in Gatwick, and exam invigilation.


Your duties/responsibilities will include, but are not limited to:

Set up, and invigilation of, computer-based exams in the Gatwick centre. Opening and closing of the Gatwick centre, which will involve maintaining clean and safe facilities. For example, ensuring there are sufficient supplies and that the rooms are clean and tidy. Monitoring and communicating with enquiries, and providing assistance on study paths for those enquiring, through to successful booking Processing course bookings in line with company processes Supporting learners with material and content enquiries, maintaining the online learning system to ensure learners have access to the correct material Maintaining in house learner management systems with accurate learner information Supporting the tutor team through the set up of classroom and class logistics, as well as the printing and sourcing of course material

Further ad hoc tasks are likely to appear within the role as business needs arise. The above is an indication of the tasks within the role and is not intended as an exhaustive list.


It's important to note that the Gatwick premises is a growing centre and although you will be part of the larger South East team, much of your day-to-day work will be lone working.


Key skills/experience:

Previous administration and office experience is essential with proven independent and team working skills. Excellent and professional interpersonal and communication skills to both internal and external stakeholders. Highly organised with a good eye for detail, and the ability to manage your time well. The ability to work pro-actively. Comfortable with working in a small team. Good and demonstratable knowledge of Microsoft Office applications, in particular Word, Excel and Outlook.

Requirements

Benefits

25 days annual leave (based on fulltime hours) PLUS bank holidays Hybrid working available, equipment provided for homeworking Flexible-working positive employer with a range of family-friendly policies Employee Assistance Programme: 24-hour confidential access to counselling and support services Competitive Pension Private Medical Insurance Training and development opportunities Long term career prospects in a growing company Employee perks including a range of discounts to suit your lifestyle
First Intuition are dedicated to safeguarding children, young people, and vulnerable adults. All roles require reference checks, an enhanced DBS, and online searches in line with KCSIE guidelines. This post is exempt from the rehabilitation of Offenders Act 1974.


First Intuition is committed to safeguarding and promoting the welfare of children and vulnerable adults. All staff are expected to share this commitment and adhere to our Safeguarding and Prevent Policy, which can be viewed here.


We are a disability confident employer, committed to equal opportunities for all applicants. If you need reasonable adjustments during the recruitment process, please let us know.