Job Description

Main Purpose of the Job:

The School Administrative Officer is a key member of the school's support team, responsible for ensuring the smooth and efficient operation of the school office. This role involves a wide range of administrative and organisational tasks, supporting the leadership team, staff, pupils, and parents. As the first point of contact for many visitors and enquiries, the Administrative Officer plays a vital role in promoting a welcoming and professional image of the school.

Office Administration & Reception

Oversee the smooth day-to-day running of the school office, ensuring a welcoming and professional environment. Act as the first point of contact for parents, visitors, and external agencies - handling phone calls, emails, and face-to-face enquiries with efficiency and warmth. Coordinate school communications such as newsletters, letters to parents, and website updates. Support the organisation of school events, trips, and meetings, including diary management for senior staff.

Pupil & Attendance Support

Maintain up-to-date medical records. Maintain confidentiality and support safeguarding procedures by managing sensitive information appropriately.

Administrative & Clerical Support

Provide comprehensive administrative support to the Headteacher and senior leadership team, including minute-taking, data entry, and report preparation. Maintain manual and computerised records using the school's MIS (e.g. Arbor), producing reports and data as required. Manage general clerical tasks such as photocopying, filing, word processing, and handling correspondence. Sort and distribute mail, complete standard forms, and submit returns to external agencies (e.g. DfE).

HR & Compliance

Support HR processes including maintaining staff records, processing DBS checks, and assisting with recruitment. Ensure compliance with school policies, including safeguarding, data protection, and health and safety.

IT & Systems Support

Confidently use ICT systems and software (e.g. Word, Excel, databases) to support administrative tasks.

Team & School Support

Support the school's ethos and values, promoting a positive and inclusive environment for all.
Job Types: Part-time, Permanent

Pay: 28,617.00 per year

Benefits:

Company pension On-site parking
Work Location: In person