Job Description

Administration Associate

Salary: \xc2\xa323,000 per annum, plus company benefits

Location: Leeds, LS10 1AB

Contract: Full Time, Permanent

Shifts: 40 hours per week, Monday \xe2\x80\x93 Friday, 10am-7pm 1 hours unpaid lunch break

Work model: Hybrid, 3 days in the office and 2 at home

Williams Lea seeks an Administration Associate to join our team!

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Sound good so far? Then this is the perfect position for you and you are just the individual that we are looking for!

Purpose of role

The Administrative Associate provides administrative and secretarial support to the office as well as assists with special projects under the pressure of frequent interruptions and changes in priorities.

Key responsibilities

• Maintain/cover the reception desk
• Receive daily deliveries and mail
• Greet and assist visitors to the office and provide general support (answer questions, photocopy, etc.) to visitors
• Organize and schedule meetings and appointments in conference room needs
• Make arrangements for and coordinate catering for in office events/meetings
• Enter vendor invoices into Chrome River, investigate past due invoices and ensure payment
• Print documents for other staff/attorneys
• Prepare certified mailings and UPS packages to make sure they are sent on time
• Coordinate activating/deactivating building access and parking cards
• Clean kitchen and conference rooms after meetings/events
• Back-up office services personnel when absent
• Perform as back-up receptionist for other offices, when necessary
• Carry out other administrative clerk duties such as light typing, copying, scanning, as needed

Personal attributes

• Admin support experience preferably in a legal, banking or large corporate environment
• Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
• Strong attention to detail; able to work on multiple projects simultaneously
• Must have good organizational skills and be able to meet deadlines
• Confident in handling sensitive and/or confidential documents and information
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
• Ability to work both independently and collaboratively as part of a team in a fast paced environment
• Must be self-motivated with a positive attitude

• Proven customer service skills are required in order to create, maintain and enhance customer relationships

The Package:

• Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay.
• Additional benefits such as Dental Insurance, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis.

You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a \xe2\x80\x9cprotected characteristic\xe2\x80\x9d in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.

Williams Lea