Job Description

Job Title: Administration Officer / Grants Administrator

Location:

Head Office, 3 Park Road, Ripley, Derbyshire, DE5 3EF

Salary:

24,611 - 26,385 per annum (pro rata)

Hours:

21.5 hours per week

Contract:

1-year fixed term (with the possibility of extension)

Reporting to:

Business and Administration Manager

About Us

Derbyshire Carers Association (DCA) is a well-established charity that supports unpaid carers across Derbyshire and Nottinghamshire. We are passionate about delivering high-quality support services that make a real difference in the lives of carers. We're currently seeking a highly organised and motivated

Administration Officer / Grants Administrator

to join our friendly team.

The Role

This vital role supports our administrative and grant-giving functions, ensuring the smooth operation of internal systems and efficient delivery of services. You'll be providing key support to the Business and Administration Manager, working closely with the Finance Team, and assisting in the administration of grants and local funding applications.

Key Responsibilities

Uploading invoices and payments onto SAGE and supporting payroll/finance functions Responding to general enquiries and managing correspondence using CRM systems (Charity Log) Maintaining personnel files, including processing DBS checks Supporting the leave management system (BREATHE) and preparing annual leave spreadsheets Recording, distributing, and dispatching mail Processing website referrals and taking switchboard calls as needed Booking and organising meetings and events Minute-taking at meetings and assisting with short-term projects Maintaining office supplies and ordering equipment Assisting with health & safety duties, including COSHH register maintenance Supporting staff with IT queries (Office, Outlook) Banking donations and maintaining an asset register Processing Personal Budgets and Carers Trust Grants Liaising with Derbyshire County Council and preparing information for funding panels

About You

You'll have:

Strong administrative experience in a busy office environment Experience with finance software (ideally SAGE) and CRM systems Excellent communication and organisational skills Attention to detail and a proactive, can-do attitude Ability to manage multiple priorities effectively Competence in Microsoft Office, particularly Outlook and Excel
Experience working in the voluntary or care sector is desirable, but not essential.

What We Offer

A supportive and flexible working environment Opportunities for further training and professional development The chance to make a meaningful impact within a charitable organisation Generous leave allowance and pension contributions

How to Apply

If you're passionate about making a difference and thrive in a collaborative environment, we'd love to hear from you.

Apply now by sending your CV and a cover letter to inf@derbyshirecarers.co.uk
Find out more about us at https://derbyshirecarers.co.uk/job-opportunities

Closing Date:

Friday 27th June at 5:00pm
For more information please contact us at info@derbyshirecarers.co.uk, call our head office on 01773 833833 or visit https://derbyshirecarers.co.uk/job-opportunities.

Derbyshire Carers Association is an equal opportunities employer.

Job Type: Part-time

Pay: 24,611.00-26,385.00 per year

Expected hours: 21.5 per week

Work Location: Hybrid remote in Ripley DE5 3EF

Application deadline: 27/06/2025