Job Description

Details

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Reference number

430693

Salary

33,422 - 43,244
per annum, pro rata
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Higher Executive Officer

Contract type

Permanent

Type of role

Administration / Corporate Support

Other

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Chilton (Scientific Campus) Glasgow, Leeds (Labs)

About the job

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Job summary

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.


An exciting opportunity exists for a dynamic and forward-thinking individual to provide business/administrative support for the operational services department by leading the department's administration unit. Qualified to degree level, or equivalent, with significant operational experience, you will lead the administration of this large, busy, yet friendly, department. It is comprised of ~ 90 staff dispersed across Radiation, Chemical, Climate and Environmental Hazards (RCCE) facilities at Chilton, Glasgow and Leeds.


Your team will support a wide wide-ranging portfolio of work. Services provided by the department include radiation protection consultancy, professional and occupational level training, dental X-ray protection services, laboratory services, instrument testing, and dosemeter processing.

Job description

Managing the administration unit

Managing a unit of up to 18 staff and associated resources Setting targets and monitoring performance Taking the lead in projects involving service development (financial/contractual) Dealing with more complex, sensitive and often contentious issues eg complex queries on contracts, difficult staffing issues Input to quality assurance programmes and service level agreements Supporting the department's radiation emergency response role

Administration of consultancy contracts

Analysing complex information, including contractual and technical specifications, identifying relevant features and implementing changes to working practices. Agreeing appropriate terms and conditions with external clients Preparation and submission of tenders and quotations Preparing reports, writing replies to complex and sensitive correspondence. Driving change to a 'paperless office' and an ethos of flexibility and continuous improvement

Financial

Budget management Preparing costings, monitoring expenditure, working within delegated budgets and timescales Preparing reports for the service managers meeting on, for example, pricing Dealing with external contractors to ensure project work is undertaken to specification Acting within delegated signing powers to sign off invoices, sales orders etc

PROFESSIONAL DEVELOPMENT

Identify, discuss and action own professional performance and training / development needs with your line manager through appraisal / individual development plan. Attending internal / external training events To participate in all mandatory training as required, ie fire safety, information governance and all other mandatory training Develop capability within the team to provide effective administrative effort in accordance with the UKHSA radiation emergency response plan

KEY WORKING RELATIONSHIPS

The post holder will develop working relationships and communicate regularly with a wide range of individuals, clinical and non-clinical, internal and external to UKHSA. This will include:

Internal

Departmental staff - daily Department Heads of all RP Sciences Departments - weekly Business Support Managers of all RP Sciences Departments - weekly Corporate support staff in Facilities, Travel, Finance, Procurement, HR etc - daily

External

External suppliers Contractors EC Staff Government agencies and departments Stakeholders Clients Members of the public

Person specification

Essential Criteria

Degree or professional qualification (NVQ 6) in relevant subject (e.g. Business and Finance or Procurement) or significant experience Good knowledge and experience of Microsoft Office suite, including Word, Excel, Access, PowerPoint and Teams Experience of planning and implementing changes within the defined business support area Leadership skills for day-to-day control of work within a business support area also able to prioritise own workload and that of others An ability to communicate effectively; formally, informally, in writing and orally to clients, UKHSA staff and other stakeholders Excellent organisational skills and ability to work well under pressure and to deadlines Ability to assess complex situations and interpret detailed contract documents Full clean UK driving license and willingness to travel to the other office locations and stay overnight A high level of personal integrity and ability to form good working relationships with clients and staff An understanding of and commitment to equality of opportunity and good working relationships

Desirable Criteria:

Experience of participating in interview panels Ability to work unsupervised, remain focused for long periods and concentrate on the matter in hand Capable of creativity and innovation to resolve novel issues and problems and desire to drive continual improvement Ability to make presentations to other staff and external clients

Benefits

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Alongside your salary of 33,422, UK Health Security Agency contributes 9,682 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy will be assessed using a competency-based framework which will assess your qualifications, knowledge and experience and/or skills and abilities outlined in the essential criteria.

Stage 1: Application & Sift

Competency-based assessments


You will be required to complete an application form. You will be assessed on the listed 10 essential criteria, and this will be in the form of a:

Application form ('Employer/ Activity history' section on the application) 1000 word supporting statement.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.


The Application form and supporting statement will be marked together.


Longlisting: In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

The pile 'meets all essential criteria' through to shortlisting.


Shortlisting: In the event of a large number of applications we will shortlist on the lead criteria of:

Leadership skills for day-to-day control of work within a business support area also able to prioritise own workload and that of others

Desirable criteria may be used in the event of a large number of applications / large amount of successful candidates.


If you are successful at this stage, you will progress to interview & assessment



Please do not exceed 1000 words. We will not consider any words over and above this number.


Feedback will not be provided at this stage.

Stage 2: Interview

Competency based


You will be invited to a single remote interview.


Knowledge, experience, skills & abilities will be tested at interview.


There will be a written test immediately after the interview, for which a written brief will be given, but no preparation is required.


Interviews dates to be confirmed.


Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Selection Process

Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.

Eligibility Criteria

External- Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Location

This role is being offered as hybrid working based at our Scientific Campus at Chilton or our Labs at Glasgow/Leeds. We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, averaged over a month) working at UKHSA's scientific campus site at Chilton or lab at Glasgow/Leeds.

Security Clearance Level Requirement

Successful candidates must meet the security requirements before they can be appointed. If based at one of our scientific campuses, you will be required to have a minimum of a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK

The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: Reasonable Adjustments , Civil Service Careers

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Link below:

Artificial intelligence and recruitment , Civil Service Careers

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information UKHSA Hub , Civil Service Careers



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Lisa Tweedie Email : lisa.tweedie@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk


http://www.healthjobsuk.com/vacancy/7510532